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HomeMy WebLinkAbout2016-02-08113 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD February 8, 2016 A regular meeting of the Cypress City Council was called to order at 6:00 p.m. by Mayor Yarc in the Executive Board Room, 5275 Orange Avenue, Cypress, California. Members present: Mayor Mariellen Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Assistant Director of Finance and Administrative Services Donna MuIIaIIy Human Resources Manager Cathy Thompson ORAL COMMUNICATIONS: None. CLOSED SESSION: The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Labor Negotiator, pursuant to Government Code Section 54957.6, Agency Negotiators: Peter Grant and Matt Burton, Employee Group: Cypress Police Officers' Association. At 6:01 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:00 p.m. by Mayor Yarc. Members present: Mayor Mariellen Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Chief of Police Rodney Cox Director of Community Development Doug Dancs Director of Recreation and Community Services June Liu City Planner Doug Hawkins Water Quality Manager Gonzalo Vazquez Management Analyst Anna Sanchez Public Works Superintendent Kirk Streets Senior Management Analyst Alisha Farnell Deputy City Clerk Rhonda Barone City Clerk Denise Basham CITY COUNCIL MINUTES FEBRUARY 8, 2016 PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Peat. INVOCATION: The invocation was given by Bishop Steven Mauss, Church of Jesus Christ of Latter -Day Saints. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Labor Negotiator, pursuant to Government Code Section 54957.6, Agency Negotiators: Peter Grant and Matt Burton, Employee Group: Cypress Police Officers' Association. He stated that no reportable action was taken. No other action was taken in Closed Session, nor was any solicited. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Yarc asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. None. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). No items. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. It was moved by Council Member Berry and seconded by Council Member Johnson, to approve Consent Calendar Items No. 1 through 7. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 1: APPROVE MINUTES. Recommendation: That the City Council approve the Minutes of the Meeting of January 25, 2016, as submitted. Item No. 2: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 3: SECOND READING OF ORDINANCES AMENDING THE WATER EFFICIENT LANDSCAPE ORDINANCES AND ADOPT RESOLUTION APPROVING WATER EFFICIENT GUIDELINES. Recommendation: That the City Council: 1) Adopt the Ordinances by title only, amending the Water Efficient Landscape Ordinance; and 2) Adopt the Resolution by title only, approving the Water Efficient Landscape Ordinance Implementation Guidelines. 2 114 CITY COUNCIL MINUTES FEBRUARY 8, 2016 115 ORDINANCE NO. 1153 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING CHAPTER 29 OF THE CYPRESS MUNICIPAL CODE RELATING TO WATER CONSERVATION AND WATER EFFICIENT LANDSCAPE ORDINANCE NO. 1154 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING SECTIONS 3.13.020 AND 3.13.040 OF THE CYPRESS ZONING ORDINANCE RESOLUTION NO. 6548 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, ADOPTING THE GUIDELINES FOR IMPLEMENTATION OF THE WATER EFFICIENT LANDSCAPE ORDINANCE Item No. 4: PROCLAIM THE MONTH OF FEBRUARY 2016 AS "CAREER TECHNICAL EDUCATION MONTH" IN THE CITY OF CYPRESS. Recommendation: That the City Council officially proclaim the month of February 2016 as "Career Technical Education Month" in the City of Cypress. Item No. 5: ADOPT A RESOLUTION CREATING THE CLASS SPECIFICATION OF PROJECT MANAGER. Recommendation: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, creating the class specification of Project Manager. RESOLUTION NO. 6549 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS EX- OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, ESTABLISHING THE CLASSIFICATION OF PROJECT MANAGER AND AMENDING RESOLUTION NO. 6455 TO ADD THE CLASSIFICATION OF PROJECT MANAGER TO THE CYPRESS EMPLOYEES' ASSOCIATION MEMORANDUM OF UNDERSTANDING Item No. 6: APPROVE FY 2016 -17 BUDGET CALENDAR AND TIMELINE. Recommendation: That the City Council approve the Fiscal Year 2016 -17 budget calendar and timeline. Item No. 7: APPROVE COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2015 -16 FOR WARRANTS NO. 37143 THROUGH 37254. Recommendation: That the City Council approve the warrant register and wire transfers for Fiscal Year 2015 -16. END OF CONSENT CALENDAR NEW BUSINESS: No items. RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. 3 CITY COUNCIL MINUTES FEBRUARY 8, 2016 Item No. 8: AWARD OF CONTRACT FOR PYROTECHNICS FOR JULY 4TH FIREWORKS SHOW. The Director of Recreation and Community Services provided background information on this item. Council Member Johnson asked about the City's costs. The Director of Recreation and Community Services responded that the City pays all costs initially, then is reimbursed the shared direct costs. Council Member Johnson asked if the City of Los Alamitos' request for additional display time is included in the costs. The Director of Recreation and Community Services indicated that Option A is a traditional show, Option B reflects the City of Los Alamitos' request for additional display held in 2015, and Option C is a smaller show. She stated that the option has not yet been decided by the joint agencies for 2016. Council Member Johnson spoke of the City of Los Alamitos' possible loss of sponsorship from a local vendor. The Director of Recreation and Community Services stated that initial conversations between the cities were held in January, and that Los Alamitos' five -year contract for sponsorship is ending and is the subject of potential renewal. She indicated that talks with Los Alamitos staff concerning the July 4th event will continue after their Race on the Base at the end of this month. Mayor Yarc asked when the contractor would have to be notified should the City decide to not participate in the 2017 July 4th Fireworks Show. The Director of Recreation and Community Services indicated that the agreement allows for the City to give notice of termination at any time. She stated that the agreement does not obligate the City to conduct an annual fireworks show, but reserves the contractual services for a five -year period if a show is planned. Mayor Yarc asked about the 2016 show costs compared to past years. The Director of Recreation and Community Services responded that the new contract represents a $500 increase. It was moved by Council Member Berry and seconded by Council Member Peat, that the City Council, acting as the ex- officio governing Board of Directors for the Cypress Recreation and Park District, approve a contract with Fireworks & Stage FX America, Inc. for a July 4th pyrotechnics display. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 9: ACCEPTANCE AND PLACEMENT OF THREE STATUES FOR THE ART IN PUBLIC PLACES PROGRAM. The Director of Recreation and Community Services provided background information on this item. Mayor Yarc commented on the high quality of the art sculptures. Council Member Johnson asked if the placement location for "Just Like You" would obstruct the Cypress Community Center signage. 4 116 CITY COUNCIL MINUTES FEBRUARY 8, 2016 The Director of Recreation and Community Services responded that the art sculpture placement would allow signage visibility. Council Member Johnson thanked FOCCA for their art sculpture donations, and asked if the Recreation and Community Services Commission was included in selecting the placement location for "Baseball Batter." The Director of Recreation and Community Services stated that the Recreation and Community Services Commission did have an opportunity to review the art sculpture placement location. Council Member Johnson asked about vandalism concerns. The Chief of Police commented that there would be the potential for vandalism. Council Member Berry asked about vandalism concerns due to its isolated location, and asked if another location could be considered. The Director of Recreation and Community Services replied that the City Council could direct staff to consider alternate locations. Council Member Berry thanked FOCCA for their art sculpture donations, and asked if "Just Like You" would be affected by heat and direct sunlight at its proposed location. Mayor Pro Tem Morales expressed concerns with possible theft of metals, and asked if an alternate location could be considered for "Baseball Batter" due to security concerns. Mayor Yarc asked if "Baseball Batter" could be placed in a location with more lighting and public activity. The Director of Recreation and Community Services responded that there is park traffic at the proposed location. Council Member Peat thanked FOCCA for their art sculpture donations. Mayor Yarc asked if placement on a grassy area is optional for "Just Like You." The Director of Recreation and Community Services responded that the grassy area depiction is from the artist and that a number of alternate sites were provided to FOCCA and they did not favor the art sculpture to be placed on grass. Mayor Yarc asked about usage of the Cypress Community Center plaza and if "Just Like You" would be intrusive. The Director of Recreation and Community Services replied that the Cypress Community Center plaza is used during special events, and that the art sculpture placement would be nearest to the stairs and not protrude into the utilized area. It was moved by Council Member Johnson and seconded by Mayor Pro Tem Morales, that the City Council, acting as the ex- officio governing Board of Directors for the Cypress Recreation and Park District: 1) Formally accept three donated statues from Friends of Cypress Cultural Arts (FOCCA) and approve their placement in designated parts of the City with reconsideration of an alternate location for "The Batter "; and 2) Appropriate $6,000 to the Art in Public Places program for the installation of three statues. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None 5 117 CITY COUNCIL MINUTES FEBRUARY 8, 2016 Item No. 10: APPROVE A PARKS AND RECREATION FACILITIES CONDITION AND UTILIZATION ASSESSMENT STUDY CONTRACT. The Director of Community Development provided background information on this item. Council Member Berry asked about the park assessment that was done approximately five years ago. The Director of Community Development stated that the park assessment done in the past was a lifespan assessment of park elements that did not look into integrating the totality of the necessary Americans with Disabilities (ADA) improvements, and did not include evaluation of the Cypress Senior Citizens Center. He stated that the assessment data has been given to the consultant. Council Member Berry asked if the past assessment included public input. The Director of Community Development responded no. Council Member Berry spoke in support of public input and asked if the group surveyed would be primarily Cypress residents. The Director of Community Development responded in the affirmative. Council Member Berry suggested that a survey also be done at the Cypress Senior Citizens Center for residents who may not be able to attend a community workshop. The Director of Community Development responded that would be considered. Mayor Pro Tem Morales asked if the assessment study would include potential costs for possible developments. The Director of Community Development responded in the affirmative. Council Member Peat spoke of the importance of a balanced survey without one group overwhelming the representation. The Director of Community Development stated that there would be a community workshop and a random residential telephone survey. It was moved by Council Member Johnson and seconded by Mayor Pro Tem Morales, that the City Council, acting as the ex- officio governing Board of Directors for the Cypress Recreation and Park District: 1) Approve a contract to RJM Design Group to conduct a Parks and Facilities Condition and Utilization Assessment Study for $97,500 and authorize a contingency of $14,625; and 2) Approve a $112,125 increase in appropriations to the Cypress Recreation and Park District Capital Projects Program. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Yarc requested reports from the Council Members on their respective committee assignments. 6 118 CITY COUNCIL MINUTES Council Member Peat: Attended the Los Alamitos State of the City Luncheon. Attended the Woman's Club of Cypress Tea. Spoke regarding the unlawful use of Oak Knoll Park as a dog park. FEBRUARY 8, 2016 119 Mayor Pro Tem Morales: Attended a symposium at Saddleback Church. Attended the O.C. Fire Authority Best and Bravest Awards ceremony. Attended St. John Bosco High School Career Day. Attended the Woman's Club of Cypress Tea. Council Member Johnson: Attended the O.C. Fire Authority Best and Bravest Awards ceremony. Met with a Boy Scout. Council Member Berry: Attended a Soroptimist program meeting. Attended the Santa Ana River Flood Protection Agency meeting. Attended the Cypress Farmer's Market. Attended the Los Alamitos State of the City luncheon. Attended the Woman's Club of Cypress General Membership meeting. Attended the Buena Park State of the City luncheon. Attended a SCAG Community Education and Housing and Development meeting. Attended the Boys and Girls Club of Cypress Smart Girls session. Attended the Woman's Club of Cypress Tea. Spoke regarding the Zika virus. Mayor Yarc: Attended the BRACE meeting. Attended an O.C. Sanitation District Board meeting. Attended the Cypress College Foundation Board meeting. Attended the Cypress Chamber of Commerce Board meeting. Attended the Los Alamitos State of the City luncheon. Attended a Mayor's Breakfast hosted by O.C. Supervisor Michelle Steel. Attended the Woman's Club of Cypress meeting. Attended the Buena Park State of the City luncheon. Attended the Woman's Club of Cypress Tea. Attended the Cypress Farmer's Market. ITEMS FROM CITY MANAGER: No items. ADJOURNMENT: Mayor Yarc adjourned the meeting at 7:44 p.m. to Monday, February 22, 2016, beginning at 5:30 p.m. in the Executive Board Room. ATTEST: 0 CITY CLERK OF THE CITY OF CYPRESS 7 • M A OR OF THE C Y OF CYPRESS