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HomeMy WebLinkAbout2016-02-22120 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD February 22, 2016 A regular meeting of the Cypress City Council was called to order at 5:31 p.m. by Mayor Yarc in the Executive Board Room, 5275 Orange Avenue, Cypress, California. Members present: Mayor Marielien Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Assistant City Attorney Lindsay Tabaian Director of Finance and Administrative Services Matt Burton Assistant Director of Finance and Administrative Services Donna Mullally Human Resources Manager Cathy Thompson ORAL COMMUNICATIONS: None. CLOSED SESSION: The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(d)(1), City of Cypress et al. v. State of California et al., Sacramento County Superior Court Case Number 34- 2013 - 80001585. The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(a), Jeff Wong v. City of Cypress, WCAB No. ADJ9923550, Claim No. 15- 122274. The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(d)(1), Victor Ramos v. City of Cypress, et al., Case No. SACV15 -470 CJC (JCGx), U.S. District Court Central District. At 5:32 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:02 p.m. by Mayor Yarc. Members present: Mayor Mariellen Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Assistant City Attorney Lindsay Tabaian CITY COUNCIL MINUTES FEBRUARY 22, 2016 121 Director of Finance and Administrative Services Matt Burton Chief of Police Rodney Cox Director of Community Development Doug Dancs Director of Recreation and Community Services June Liu Recreation Superintendent Dena Diggins Recreation Supervisor Jeff Draper Recreation Supervisor Shelly Myers Recreation Supervisor Jenni Worsham Assistant Director of Finance and Administrative Services Donna Mullally City Engineer Kamran Dadbeh Senior Civil Engineer Nick Mangkalakiri City Planner Doug Hawkins Associate Planner Kori Sanders Management Analyst Anna Sanchez Public Works Superintendent Kirk Streets Senior Management Analyst Alisha Farnell Deputy City Clerk Rhonda Barone City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Berry. INVOCATION: The invocation was given by Pastor Bayless Conley, Cottonwood Church. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(d)(1), City of Cypress et al. v. State of California et al., Sacramento County Superior Court Case Number 34- 2013 - 80001585. He stated that no reportable action was taken. The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(a), Jeff Wong v. City of Cypress, WCAB No. ADJ9923550, Claim No. 15- 122274. He stated that no reportable action was taken. The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(d)(1), Victor Ramos v. City of Cypress, et al., Case No. SACV15 -470 CJC (JCGx), U.S. District Court Central District. He stated that no reportable action was taken. No other action was taken in Closed Session, nor was any solicited. PRESENTATIONS: Mayor Yarc presented a proclamation to the Woman's Club of Cypress recognizing March 7, 2016 as "Woman's Club of Cypress Day" in the City of Cypress. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Yarc asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Terry McCarthy, Cypress, spoke regarding pedestrian safety at 5300 and 5400 Orange Avenue. Rick Puffer, William Lyon Homes, Inc., spoke regarding Agenda Item No. 20. 2 CITY COUNCIL MINUTES FEBRUARY 22, 2016 PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). Item No. 1: CONSIDERATION OF 52 CONDOMINIUMS AND A ONE -LOT SUBDIVISION AT 5300 AND 5400 ORANGE AVENUE - CONDITIONAL USE PERMIT NO. 3034 AND TENTATIVE TRACT MAP NO. 17917. Mayor Yarc, Mayor Pro Tem Morales, and Council Members Berry, Johnson, and Peat disclosed that they have had numerous communications with Cypress residents regarding this item and have met with the project developer. The City Planner provided background information on this item. Council Member Berry asked about Condition of Approval No. 16.3 and how and who would be doing the monitoring for the possible need for a signalized pedestrian crossing at the intersection of Orange Avenue and the proposed project driveway. The Director of Community Development responded that monitoring would be done by City staff and that there would be a flashing beacon at that location if a safety concern was raised. Council Member Berry asked what would create the need for concern. The Director of Community Development replied that pedestrian incidents or police reports would indicate that safety measures need to be taken, and that the area would be monitored. Mayor Yarc asked if the applicant would provide a $95,000 deposit for the cost of the future crossing at the proposed project driveway, as stated in Condition of Approval No. 16.3. The Director of Community Development responded in the affirmative. Mayor Yarc asked about the process to determine the need for a pedestrian crosswalk within the next three years. The Director of Community Development clarified that the need for a pedestrian crosswalk would first be reviewed by the Traffic Commission then brought to the City Council for its approval. He indicated that the need for a crosswalk would not be the decision of City staff. Mayor Yarc asked if the $95,000 deposit would be available should the City Council choose to have a pedestrian crossing installed. The Director of Community Development responded in the affirmative. Mayor Yarc asked if the recommendation for a pedestrian crosswalk would be done by City staff. The Director of Community Development indicated that staff would make a recommendation to the Traffic Commission, who would then make a recommendation to the City Council. Mayor Yarc asked if the Cypress Police Department could recommend the need for a pedestrian crosswalk. The Director of Community Development responded in the affirmative. Mayor Yarc asked if pedestrian safety concerns could be reported by the public and the school district. The Director of Community Development responded that anyone could monitor the area and that the data would be gathered and reviewed by the City Engineers and City Police Department. 3 122 CITY COUNCIL MINUTES FEBRUARY 22, 2016 Mayor Yarc asked if City Ventures has agreed to Condition of Approval No. 16.3. The Director of Community Development responded in the affirmative, and clarified that Condition of Approval No. 16.3 would be part of the Conditional Use Permit. Mayor Yarc asked if the pedestrian crossing would include flashing beacons. The Director of Community Development indicated that the pedestrian crossing would be similar to the flashing beacon system to be installed in front of the Cypress Community Center. Council Member Berry asked if the $95,000 deposit would cover the entire cost of a pedestrian crosswalk. The Director of Community Development responded in the affirmative. The public hearing was opened. Mayor Yarc asked if there was anyone who wished to speak on this item. The applicant, Joe Oftelie, City Ventures, made a presentation reflecting the project modifications. He stated that there would be only two -story units and that the number of units has decreased from 66 to 52 with 14 units per acre. He indicated that a stop sign and traffic safety mirrors would be installed. He spoke of Condition of Approval No. 16.3 regarding a future signalized pedestrian crossing within three years from the selling of the last home and the various efforts made to mitigate safety concerns. Mr. Oftelie stated that he accepts all of the Conditions of Approval. Council Member Berry asked about the economic feasibility of modifying all of the units to two -story. Mr. Oftelie responded that the modification process included consultation with the investment committee, and that an expedited Plan Check and construction process would allow the project to be economically feasible. Council Member Berry asked who the target homebuyers might be. Mr. Oftelie stated that the homebuyers would likely be active retirees and young professionals. Council Member Berry asked about the selling price of the units. Mr. Oftelie responded that the selling price of the units would be in the upper $600,000's to lower $700,000's price range. Council Member Berry asked about the decrease of the common open space area. Mr. Oftelie responded that the common open space area is proportionate to the development and that there would be more private open space. Council Member Berry asked about the decrease of the buffer between the homes along the southern edge from 50 feet to 20 feet. Mr. Oftelie responded that those are private backyards and that large trees would be planted along the edge with the homeowners responsible for the maintenance of the trees and the Homeowner's Association (HOA) responsible for retention of the trees. Council Member Berry asked if there would be a seven -foot wall along the back of the development. Mr. Oftelie responded in the affirmative. 4 123 CITY COUNCIL MINUTES FEBRUARY 22, 2016 Council Member Berry spoke of pedestrian safety concerns and asked if any other safety measures would be taken to alleviate traffic concerns. Mr. Oftelie stated that the HOA dues could be increased to fund costs for a crossing guard at Grindlay Street and Orange Avenue, and suggested that the Conditions of Approval be amended to include a provision in the Codes, Covenants, and Restrictions (CC &R's) requiring the HOA to fund one crossing guard to assist students on school days, based on an annual request by the Anaheim Union High School District (AUHSD). Council Member Berry asked Mr. Oftelie if he has met with the AUHSD. Mr. Oftelie indicated that he would be meeting with the AUHSD on March 22, 2016. Council Member Johnson asked if the crossing guard would be used in the morning and afternoon. Mr. Oftelie responded that the crossing guard services would be used whenever needed. Council Member Johnson thanked City Ventures for their significant project modifications. Council Member Peat thanked Mr. Oftelie for his project resubmittal modifications and asked if consideration could be given for a speed bump. Mr. Oftelie responded that he would be receptive to the installation of speed bumps, based on approval by the O.C. Fire Department. Council Member Peat asked if the prior percentage of existing trees would remain. Mr. Oftelie responded in the affirmative. Council Member Peat asked about the trees in between the existing residences and if the HOA would manage their upkeep. Mr. Oftelie responded that the HOA would not be responsible for their maintenance and trimming but would enforce the residents' maintenance responsibility. Mayor Pro Tem Morales asked if the CC &R's would reinforce safety concerns. Mr. Oftelie responded in the affirmative. Mayor Pro Tem Morales suggested that a sign be posted alerting drivers that children are crossing, and spoke in support of a crossing guard in the area of Orange Avenue. Mayor Yarc asked about the height of the hedges and possible obstruction to drivers. Mr. Oftelie assured that the driver's line of sight would be clear. Mayor Yarc thanked Mr. Oftelie for his efforts with the project modifications. The following spoke regarding this item: John Roper, Cypress Gene Vaughn, Cypress Sue Douglas, Cypress Herman Roethel, Cypress Bruce Berger, Cypress Gina Cheifer, Cypress Abby Whitney, Cypress Caralyn Tiehen, Cypress Wayne Wells, Cypress George Pardon, Cypress 5 124 CITY COUNCIL MINUTES FEBRUARY 22, 2016 125 The public hearing was closed. Mr. Oftelie spoke of the revised project's compatibility with surrounding projects, and indicated that every unit would have a two -car garage and assigned visitor parking. He commented that living in the vicinity of a school presents traffic congestion challenges, and that the revised proposal would have a lessor traffic impact on the area. Council Member Peat thanked Mr. Oftelie for the project modifications and for taking into consideration the comments from the community and the City Council. He stated that the City would not make financial gain a priority ahead of safety of children, and clarified that he never stated that the developer has the right to make a profit, as commented by a resident. He commented on the positive impact the project would have on the community, that the majority of traffic is school traffic, and that he is in favor of the project. Mayor Pro Tem Morales addressed concerns raised with regard to the removal of retail /office space and the Lincoln Avenue Specific Plan. He reiterated that a crosswalk could be installed and that a stop sign at any driveway coming onto a public highway is enforceable by law. Council Member Johnson stated that City Ventures has made significant project modifications since the last proposal and that the revised project has been reduced to medium - density. He commented that the development would improve the area, is consistent with the neighborhood, and that he is in favor of the revised project. Council Member Berry complimented City Ventures on its efforts to alleviate traffic and safety concerns, and stated that she feels that the conditions in the area are not ideal. Mayor Yarc spoke of potential litigation should this matter not be approved by the City Council, and complimented City Ventures on their project modification efforts. It was moved by Council Member Johnson and seconded by Council Member Peat, that the City Council adopt the Resolutions by title only, approving Conditional Use Permit No. 3034 and Tentative Tract Map No. 17917, subject to the conditions in Attachment D, as amended. The motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Johnson, Peat, Morales and Yarc NOES: 1 COUNCIL MEMBERS: Berry ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6550 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING CONDITIONAL USE PERMIT NO. 3034 — WITH CONDITIONS RESOLUTION NO. 6551 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING TENTATIVE TRACT MAP NO. 17917 — WITH CONDITIONS CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Mayor Pro Tem Morales stated that Agenda Item No. 14, the Warrant Register, includes warrant 37356 for $441.53 for reimbursements he receives as a retired employee of the City of Cypress. He indicated that in voting for any motion to approve 6 CITY COUNCIL MINUTES FEBRUARY 22, 2016 126 the Warrant Register, he would not be voting on warrant 37356 for the reason disclosed. It was moved by Council Member Johnson and seconded by Council Member Berry, to approve Consent Calendar Items No. 2 through 14. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 2: APPROVE MINUTES. Recommendation: That the City Council approve the Minutes of the Meeting of February 8, 2016, as submitted. Item No. 3: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 4: PROCLAIM MARCH 7, 2016 AS "WOMAN'S CLUB OF CYPRESS DAY." Recommendation: That the City Council officially proclaim March 7, 2016 as "Woman's Club of Cypress Day." Item No. 5: APPOINT MEMBER TO THE ANAHEIM UNION HIGH SCHOOL DISTRICT FOUNDATION. Recommendation: That the City Council appoint Council Member Rob Johnson to the Anaheim Union High School District Foundation. Item No. 6: AWARD OF CONTRACT FOR PRE - EMPLOYMENT BACKGROUND AND ADMINISTRATIVE INVESTIGATIONS. Recommendation: That the City Council award a three year contract for pre- employment background and administrative investigations to RCS Investigations and Consulting LLC, not to exceed $50,000 per fiscal year. Item No. 7: APPROVE WASTE REDUCTION AND ENVIRONMENTAL EDUCATION PROGRAMS. Recommendation: That the City Council: 1) Terminate the Discovery Science Foundation Agreement due to a change in legal name; and 2) Approve a new agreement with the Discovery Science Center of Orange County; and 3) Award a contract to the Orange County Superintendent of Schools for the Inside the Outdoors Project Zero Waste Program for $117,000; and 4) Purchase 15 smart waste systems from Waxie Sanitary Supply for $108,699; and 5) Transfer ownership of five smart waste systems each to the cities of Los Alamitos and Seal Beach. Item No. 8: APPROVE PLANS AND SPECIFICATIONS FOR SUMNER PLACE SEWER IMPROVEMENTS, PROJECT 164. Recommendation: That the City Council approve the plans and Sumner Place Sewer Improvements, Project 164. specifications for Item No. 9: APPROVE THE PURCHASE OF POLICE DEPARTMENT REPLACEMENT VEHICLES. Recommendation: That the City Council: 1) Purchase ten vehicles from Wondries Fleet Group via National Auto Fleet Group for $300,817; and 2) Appropriate $1,317 to the Equipment Replacement Fund from the Narcotics Asset Seizure Fund. 7 CITY COUNCIL MINUTES FEBRUARY 22, 2016 Item No. 10: ADOPT A RESOLUTION FOR THE FEDERAL TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CERRITOS AVENUE BIKE PATH. Recommendation: That the City Council adopt the Resolution by title only, certifying that the City has the resources to fund the projects submitted for inclusion in the 2017 Federal Transportation Improvement Program (FTIP) and affirms its commitment to implement all projects submitted to the program. RESOLUTION NO. 6552 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, CERTIFYING THAT THE CITY HAS THE RESOURCES TO FUND THE PROJECTS IN THE FEDERAL FY 2016/17 — 2021/22 TRANSPORTATION IMPROVEMENT PROGRAM AND AFFIRMS ITS COMMITMENT TO IMPLEMENT ALL PROJECTS IN THE PROGRAM Item No. 11: RECEIVE AND FILE THE AUDIT LETTER TO THE CITY COUNCIL FOR THE FISCAL YEAR ENDED JUNE 30, 2015. Recommendation: That the City Council receive and file the Audit Letter from White Nelson Diehl Evans LLP to the City Council for the fiscal year ended June 30, 2015. Item No. 12: RECEIVE AND FILE THE INDEPENDENT ACCOUNTANTS' REPORT ON THE APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDED JUNE 30, 2015. Recommendation: That the City Council receive and file the Independent Accountants' Report on Agreed -Upon Procedures Applied to the Appropriations Limit Worksheet for the Fiscal Year Ended June 30, 2015. Item No. 13: RECEIVE AND FILE THE INVESTMENT REPORT FOR THE MONTH OF JANUARY 2016. Recommendation: That the City Council receive and file the Investment Report for the month of January 2016. Item No. 14: APPROVE COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2015 -16 FOR WARRANTS NO. 37255 THROUGH 37429. Recommendation: That the City Council approve the warrant register and wire transfers for Fiscal Year 2015 -16. END OF CONSENT CALENDAR NEW BUSINESS: Item No. 15: RECEIVE AND FILE THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2015. The Director of Finance and Administrative Services provided background information on this item. Council Member Berry asked if there are areas of concern in the City reserves as related to sewers and storm drains. The Director of Finance and Administrative Services replied that reserves have been set aside for sewer and storm drain improvements. Council Member Berry asked if there is a need for additional funding for sewer and storm drain improvements. The Director of Finance and Administrative Services responded that there would always be a need for additional funding. Council Member Johnson asked if the City's funding of reserves is sufficient. 8 127 CITY COUNCIL MINUTES FEBRUARY 22, 2016 The Director of Finance and Administrative Services responded in the affirmative, and clarified that a previous news article did not take into consideration the City's total reserves. Council Member Johnson asked about the amount of disposable funds. The Director of Finance and Administrative Services replied that reserve funds are set- up in various areas of the City's budget, and that there is $6.7 million contingency reserve in the City's General Fund. Council Member Peat congratulated staff for the City's national recognition for the past 29 years for its Comprehensive Annual Financial Report. It was moved by Mayor Pro Tem Morales and seconded by Council Member Johnson, that the City Council receive and file the Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2015. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 16: FISCAL YEAR 2015 -16 MID -YEAR BUDGET REPORT. The Director of Finance and Administrative Services provided background information on this item. Council Member Berry asked about the budget amendment for engineering permit inspection services. The Director of Finance and Administrative Services informed that the engineering permit inspection services reflect increased costs to the City due to increased development activity. Council Member Berry complimented staff and current and past City Council on the continued financial success of the City. Council Member Peat asked about increased O.C. Animal Care costs and if the costs would continue to increase. The Director of Finance and Administrative Services responded that while uncertain, the O.C. Animal Care costs would likely continue to increase. It was moved by Council Member Johnson and seconded by Council Member Berry, that the City Council: 1) Receive and file the FY 2015 -16 Mid -Year Budget Report; and 2) Approve the following mid -year budget adjustments: a) A $28,000 increase in estimated revenues and a $144,000 appropriation increase in the General Fund. b) A $38,000 increase in appropriations in the Narcotic Asset Seizure Fund and a $9,000 transfer from the Narcotic Asset Seizure Fund to the Equipment Replacement Fund. c) A $12,500 increase in appropriations in the Equipment Replacement Fund. d) A $2,500 increase in appropriations in the Recreation and Park District's General Fund. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 17: CYPRESS STRATEGIC PLAN SIX -MONTH STRATEGIC OBJECTIVES UPDATE. The City Manager provided background information on this item. 9 128 CITY COUNCIL MINUTES FEBRUARY 22, 2016 Council Member Johnson asked about the City's banking transition to a new financial institution. The City Manager indicated that the City's banking transition would be seamless. It was moved by Council Member Johnson and seconded by Mayor Pro Tem Morales, that the City Council receive and file the Six -Month Strategic Objectives update. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. It was moved by Council Member Berry and seconded by Council Member Johnson, to approve Consent Calendar Items No. 18 and 19. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 18: RECEIVE AND FILE THE INDEPENDENT ACCOUNTANTS' REPORT ON THE CYPRESS RECREATION AND PARK DISTRICT'S APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDED JUNE 30, 2015. 129 Recommendation: That the City Council, acting as the ex- officio Board of Directors of the Cypress Recreation and Park District, receive and file the Independent Accountants' Report on Agreed -Upon Procedures Applied to the Appropriations Limit Worksheet for the Fiscal Year Ended June 30, 2015. Item No. 19: RECEIVE AND FILE THE CYPRESS RECREATION AND PARK DISTRICT'S COMPONENT UNIT FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2015. Recommendation: That the City Council, acting as the ex- officio Board of Directors for the Cypress Recreation and Park District, receive and file the Component Unit Financial Report for the Fiscal Year Ended June 30, 2015. END OF CONSENT CALENDAR Item No. 20: APPROVE THE SCHEMATIC DESIGN AND SELECT A NAME FOR THE PARK AT THE FORMER MACKAY SCHOOL SITE. The Director of Community Development and Director of Recreation and Community Services provided background information on this item. Council Member Johnson asked if the schematic design excludes a basketball court. The Director of Community Development responded in the affirmative. Council Member Johnson asked about the cost of inclusion of a basketball court. 10 CITY COUNCIL MINUTES FEBRUARY 22, 2016 Patrick Hirsch, Hirsch and Associates, Inc., responded that a half - basketball court would cost approximately $10,000 to $14,000. Council Member Johnson asked about the half - basketball court flooring. Mr. Hirsch indicated that sound - absorbing floor coating would be an additional cost. Council Member Johnson asked about the half - basketball court location at the park. Mr. Hirsch responded that the half - basketball court could be located near the turf area centered in the park. Council Member Johnson asked how a half - basketball court might impact the park pathways. Mr. Hirsch replied that the park pathways would be reconfigured. Council Member Berry asked about the half - basketball court noise as compared to the school that was previously on the site. The Director of Community Development spoke of school noise and activities. The City Manager clarified that the school has been closed for 30 years. Council Member Berry asked if the half - basketball court would be near the parking lot. Mr. Hirsch responded no, and clarified that the half - basketball court would be on the opposite side of the parking lot taking a portion of the grass area and re- orienting the walking path. Mayor Yarc asked about the feasibility of including the half - basketball court on the other side of the park. Mr. Hirsch discouraged a half - basketball court adjacent to the parking lot. The Director of Community Development commented that a half - basketball court should have a buffer area. Mayor Yarc spoke in support of activities at the park for younger age groups. Council Member Johnson asked if the green area would be an appropriate area for the half - basketball court. Council Member Berry spoke in support of the park schematic design and a half - basketball court. Mayor Yarc asked if there would be cobblestone rock at the park. Mr. Hirsch responded that cobblestone rock would be incorporated into the bio -swell area. The Director of Recreation and Community Services informed that the Recreation and Community Services Commission recommended Cobblestone Park as the name for the new park, and that Plumeria Park was the second choice. Council Member Johnson spoke of the Mackay family contributions to the City and in support of Mackay Park as the name for the new park. Council Member Berry spoke in support of Mackay Park as the name for the new park. Council Member Peat spoke in support of Mackay Park as the name for the new park. Mayor Yarc commented that the nearby residential development is called Mackay Place. 11 130 CITY COUNCIL MINUTES FEBRUARY 22, 2016 It was moved by Council Member Johnson and seconded by Mayor Pro Tem Morales, that the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, approve the schematic design for the park at the former Mackay School site, with the amendment of the addition of a half - basketball court. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None The City Manager indicated that the revised schematic design for the park would be brought back to the City Council for final approval. It was moved by Council Member Peat and seconded by Council Member Johnson, that the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, select Mackay Park as the name for the new park. Mayor Yarc made a substitute motion that the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, select Cobblestone Park as the name for the new park. The substitute motion failed due to lack of a second. The original motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Johnson, Peat, and Morales NOES: 1 COUNCIL MEMBERS: Yarc ABSENT: 0 COUNCIL MEMBERS: None ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Yarc requested reports from the Council Members on their respective committee assignments. Council Member Peat: Attended a West -Comm Board meeting. Attended the Cypress Pony Baseball Opening Day ceremonies. Attended the Cypress Youth Baseball Opening Day ceremonies. Announced that the next Veteran Recognition recipient has been selected. Mayor Pro Tem Morales: Attended the Cypress High School Every 15 Minutes program meeting. Council Member Berry: Attended the Cypress Chamber of Commerce Networking breakfast. Attended a Soroptimist Business meeting. Attended a Boys and Girls Club of Cypress Board meeting. Attended two Boys and Girls Club of Cypress Smart Girls sessions. Attended a Cypress Children's Advocacy Council meeting. Attended a Woman's Club of Cypress Board meeting. Attended the Cypress Employee Service Awards luncheon. Attended an O.C. Vector Control Board meeting. Attended a Woman's Club of Cypress Veterans Hospital visit. Attended an Orange County Government Leaders Prayer Breakfast. Attended the Cypress Senior Citizens Center presentation on the birth of Rome. Attended the Cypress Farmers Market. 12 131 CITY COUNCIL MINUTES FEBRUARY 22, 2016 132 Council Member Johnson: Met with a resident regarding block wall refurbishments. Attended the Cypress Employee Service Awards luncheon. Attended an Orange County Government Leaders Prayer Breakfast. Attended the Cypress Pony Baseball Opening Day ceremonies. Attended the Cypress Farmers Market. Mayor Yarc: Attended the Cypress Chamber of Commerce Networking breakfast. Met with the President of Hyatt Die Cast. Attended a Cypress College Americana Awards Auction meeting. Attended a Mayor's Summit at Concordia University. ITEMS FROM CITY MANAGER: None. ADJOURNMENT: Mayor Yarc adjourned the meeting in memory of Cypress resident Christopher Roth at 9:28 p.m. to Monday, March 14, 2016, beginning at 5:30 p.m. in the Executive Board Room. ATTEST: x'1`1 CITY CLERK OF THE CITY OF CYPRESS 13 MAY• R OF THE CITY • CYPRESS