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Home My WebLink About2016-05-23178 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD May 23, 2016 A regular meeting of the Cypress City Council was called to order at 7:00 p.m. by Mayor Yarc in the Council Chambers, 5275 Orange Avenue, Cypress, California. Members present: Mayor Mariellen Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Chief of Police Rodney Cox Director of Community Development Doug Dancs Director of Recreation and Community Services June Liu Assistant Director of Finance and Administrative Services Donna Mullally City Engineer Kamran Dadbeh City Planner Doug Hawkins Public Works Superintendent Kirk Streets Senior Civil Engineer Nick Mangkalakiri Management Analyst Anna Sanchez Senior Management Analyst Alisha Farnell City Clerk Denise Basham PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Pro Tem Morales. INVOCATION: Mayor Yarc asked for a moment of silence in honor of the upcoming Memorial Day holiday. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Yarc asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Kathleen Wiedel, Cypress, spoke regarding the Cypress Police Department Open House. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). No items. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Council Member Berry requested Agenda Item No. 4 be pulled from the Consent Calendar. CITY COUNCIL MINUTES MAY 23, 2016 179 It was moved by Council Member Johnson and seconded by Mayor Pro Tem Morales, to approve Consent Calendar Items No. 1 through 3, 5 and 6. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 1: APPROVE MINUTES. Recommendation: That the City Council approve the Minutes of the Meeting of May 9, 2016, as submitted. Item No. 2: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 3: AWARD OF CONTRACT FOR WATER QUALITY IMPROVEMENT PROJECT AT VARIOUS LOCATIONS, PROJECT 160. Recommendation: That the City Council: 1) Approve Plans and Specifications for Water Quality Improvement Project at Various Locations, Project 160; and 2) Award a contract in the amount of $155,981.15 to United Storm Water, Inc. for the purchase and installation of water quality devices through the County of Orange's Cooperative Purchasing Program, consistent with Cypress Municipal Code Section 21A- 10(e); and 3) Authorize an appropriation increase in the CIP Fund in the amount of $155,982 for the City -wide installation of storm water quality devices; and 4) Authorize an increase in estimated revenues by $155,982 in the CIP Fund (Other Grants) for the receipt of Environmental Cleanup Program (ECP) funds from OCTA. Item No. 5: RECEIVE AND FILE THE INVESTMENT REPORT FOR THE MONTH OF APRIL 2016. Recommendation: That the City Council receive and file the Investment Report for the month of April 2016. Item No. 6: APPROVE WARRANTS, ELECTRONIC FUNDS TRANSFERS AND WIRES FOR THE PERIOD APRIL 25, 2016 THROUGH MAY 6, 2016. Recommendation: That the City Council approve the warrant register and wire transfers. Regarding Item No. 4: AWARD CONTRACT FOR CHANGES TO THE LINCOLN AVENUE SPECIFIC PLAN, Council Member Berry spoke in opposition to this item. It was moved by Council Member Johnson and seconded by Council Member Peat, that the City Council: 1) Approve an agreement in the amount of $46,255 to amend the Lincoln Avenue Specific Plan; and 2) Appropriate $46,255 from the unassigned fund balance of the City's General Fund. The motion was carried by the following roll call vote: AYES: 3 COUNCIL MEMBERS: Johnson, Peat and Morales NOES: 2 COUNCIL MEMBERS: Berry and Yarc ABSENT: 0 COUNCIL MEMBERS: None END OF CONSENT CALENDAR 2 CITY COUNCIL MINUTES NEW BUSINESS: MAY 23, 2016 180 Item No. 7: PRESENTATION OF THE SEVEN -YEAR CAPITAL IMPROVEMENT PROGRAM. The Director of Community Development provided background information on this item. The Senior Civil Engineer stated that street projects include slurry seal and overlay, and that over 2.1 million square feet of pavement was either paved or slurry sealed last fiscal year. He indicated that this year's budget reflects $2.6 million to resurface over 3.4 million square feet of streets. The Senior Civil Engineer reviewed the traffic signal projects budget and stated that flashing beacons would be constructed at Walker Street at Aspen Street and Orange Avenue at Peach Street. He indicated that $454,000 would be budgeted to conduct city -wide traffic counts, and $250,000 would be budgeted for the installation of a new traffic signal at Cypress High School. The Senior Civil Engineer reviewed the storm drain projects budgeted and indicated that the Myra Avenue Storm Drain is currently under construction. He stated that there are no large projects budgeted for this year, however future budgets would include $340,000 for Sumner Place capacity improvements. The Senior Civil Engineer reviewed the sewer projects budget which includes sewer infrastructure rehabilitation. He stated that last year over 3,000 linear feet of sewer pipe was rehabilitated, and that amount is expected again this year. The Senior Civil Engineer reviewed the parkway projects budget which includes sidewalk improvements and drought response project. He stated that last year over 200 parkway trees were planted and over five miles of sidewalk were replaced. The Senior Civil Engineer reviewed the public facility projects budget and indicated that $1.3 million is budgeted for use towards a collaborate workspace in the City Hall break room, the design and remodel of the Police Department, and heating and air conditioning units at the Council Chambers and City Hall. The Senior Civil Engineer reviewed the park projects budget which includes $3.3 million for the construction of Mackay Park and $20,000 for parking lot sealant at Cedar Glen Park. Council Member Berry asked about the traffic signal at Cypress High School. The Community Development Director replied that the traffic signal at Cypress High School would be installed at the school entrance near the driveway. The City Engineer clarified that the high school currently has four driveways and that the traffic signal is proposed at the main entrance driveway to the high school parking lot. Council Member Berry asked if the new traffic signal would be synchronized with the Fred Drive traffic signal. The City Engineer responded in the affirmative. Council Member Berry asked if any of the median traffic signals would need to be re- synchronized. The City Engineer responded in the affirmative. Council Member Berry asked about the city -wide traffic counts. 3 CITY COUNCIL MINUTES MAY 23, 2016 181 The Community Development Director responded that city -wide traffic counts were done more than eight years ago. Council Member Berry asked if the recreation facilities assessment would affect the Capital Improvement Program. The Director of Community Development responded in the affirmative. Council Member Johnson asked about the cost to install a traffic signal at Cypress High School. The City Engineer replied that the traffic signal cost would be $250,000. Council Member Johnson asked about traffic accidents near the high school. The City Engineer clarified that not all traffic accidents were directly related to high school traffic. Council Member Johnson asked about funding for a bike lane project. The Senior Civil Engineer stated that approximately $700,000 is received through the Orange County Transportation Authority (OCTA) for the construction of a bikeway project on Cerritos Avenue. It was moved by Council Member Berry and seconded by Council Member Johnson, that the City Council receive and file the Seven -Year Capital Improvement Program. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items. ORAL COMMUNICATIONS: For Matters Not on the Agenda. Lisa Belthius, Cypress, spoke regarding the trash service rate increase. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Yarc requested reports from the Council Members on their respective committee assignments. Council Member Peat: Attended a West -Comm meeting. Attended the Cypress Police Department Open House. Mayor Pro Tem Morales: Participated in the Cypress Chamber of Commerce Golf Tournament. Attended the Cypress Police Foundation luncheon. Attended the Cypress Police Department Open House. Council Member Berry: Attended the Soroptimist of Cypress Scholarship and Service Awards reception. Attended an O.C. Library Advisory Board meeting. Attended a 5K Run for Veterans at 4 CITY COUNCIL MINUTES MAY 23, 2016 182 Cypress College. Attended the Second Annual Asian Heritage Celebration. Attended a Cypress Children's Advocacy Council meeting. Attended the Cypress Police Foundation luncheon. Attended a Non - Profit Coordinating Committee meeting. Attended a Woman's Club Board meeting. Attended a Woman's Conference planning meeting. Attended O.C. Vector Control Public Relations Committee and Board meetings. Attended the Cypress Police Department Open House. Attended the Republican Women's Scholarship Tea. Attended the Cypress Farmers Market. Council Member Johnson: Attended the Cypress Police Department Open House. Mayor Yarc: Attended the Cypress Chamber of Commerce Networking Breakfast. Attended a County of Orange City - Selection Committee meeting. Attended a 5K Run for Veterans at Cypress College. Met with the Habitat for Humanity Director. Attended the Police Foundation luncheon. Attended a Non - Profit Coordinating Committee meeting. Attended a Woman's Conference planning meeting. Attended the California State Convention for Woman's Club. Attended the Cypress Police Department Open House. ITEMS FROM CITY MANAGER: The Director of Finance and Administrative Services stated the 2016 Summer Concerts on the Green start on June 4, 2016. The Chief of Police thanked the City Council and staff for attending the Police Department Open House. ADJOURNMENT: Mayor Yarc adjourned the meeting at 7:30 p.m. to Thursday, June 2, 2016, beginning at 5:00 p.m. in the Executive Board Room. ATTEST: Atit4.,k 74c,..1-14.4-4 1 CITY CLERK OF THE CITY OF CYPRESS 5 MAY R OF THE CITY O; CYPRESS