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Agenda 2016-06-27AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JUNE 27, 2016 6:00 P.M.; 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin(a�ci. cypress. ca. us Finance — (714) 229 -6700 fin(a.ci. cypress. ca. us Community Development — (714) 229 -6720 cdd(..ci. cypress. ca. us Public Works — (714) 229 -6740 pw(@_ci.cypress.ca.us Police — (714) 229 -6600 cypd@ci.cypress.ca.us Recreation — (714) 229 -6780 crpd (d.ci. cypress. ca. us City Council Agendas/Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 6:00 P.M. Executive Board Room MAYOR MARIELLEN YARC MAYOR PRO TEM PAULO MORALES COUNCILMEMBER STACY BERRY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER JON PEAT June 27, 2016 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. Recess the meeting. CLOSED SESSION Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session... to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "(v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information...; (2) disciplinary action against [a person] who has willfully disclosed confidential information....; [and /or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury." (Gov. Code § 54963(c).) CITY OF CYPRESS ITEMS: CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: Peter Grant and Matt Burton Employee Groups: Cypress Police Officers' Association RECONVENE 7:00 P.M. Council Chambers ROLL CALL PLEDGE OF ALLEGIANCE MAYOR MARIELLEN YARC MAYOR PRO TEM PAULO MORALES COUNCILMEMBER STACY BERRY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER JON PEAT June 27, 2016 Page 3 INVOCATION ST. IRENAEUS CATHOLIC CHURCH The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council does not engage in any prior inquiry, review of, or involvement in, the content of the invocation, except to request the speaker to refrain from using the invocation as an opportunity to attempt to convert others to a particular faith or to disparage any faith or belief. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Clerk will make the City Council's policy on invocations available upon request for public inspection and copying. REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY PRESENTATIONS INTRODUCTION OF WEST CITIES POLICE COMMUNICATIONS DIRECTOR KASANDRA BOWDEN RECOGNITION OF GOOD SAMARITAN IVAN REYES- ACOSTA PRESENTATION OF "PARKS MAKE LIFE BETTER! MONTH" PROCLAMATION RECOGNITION OF OUTGOING CITY COMMISSIONERS Patricia Boggs, Recreation and Community Services Commission Patricia Zauss, Recreation and Community Services Commission Marlene Callanan, Senior Citizens Commission Marie Chance, Senior Citizens Commission ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. June 27, 2016 Page 4 Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. Members of the City Council should disclose at this time all communications with anyone relevant to a Public Hearing item. 1. APPROVE 19 CONDOMINIUM UNITS AT 9071 AND 9091 WALKER STREET — CONDITIONAL USE PERMIT NO. 3068 AND TENTATIVE TRACT MAP NO. 18035. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council adopt the Resolutions by title only, titles as follows, approving Conditional Use Permit No. 3068 and Tentative Tract Map 18035, subject to the conditions in Exhibit "A ". In accordance with the California Environmental Quality Act (CEQA), a Categorical Exemption Class 32 will be filed for this project. A Resolution of the City Council of the City of Cypress Approving Conditional Use Permit No. 3068 — With Conditions A Resolution of the City Council of the City of Cypress Approving Tentative Tract Map No. 18035 — With Conditions CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR 2. APPROVE MINUTES. Meeting of June 13, 2016 Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. June 27, 2016 Page 5 3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 4. PROCLAIM THE MONTH OF JULY 2016 AS "PARKS MAKE LIFE BETTER! MONTH." Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council officially proclaim the month of July 2016 as "Parks Make Life Better! Month." 5. ADOPT RESOLUTIONS REQUIRED TO HOLD THE GENERAL MUNICIPAL ELECTION ON NOVEMBER 8, 2016. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council adopt the Resolutions by title only, titles as follows, calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 8, 2016, for the election of certain officers as required by the provisions of the City Charter, and requesting the Board of Supervisors of the County of Orange to consolidate a General Municipal Election to be held on Tuesday, November 8, 2016, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the Elections Code. A Resolution of the City Council of the City of Cypress, California, Calling and Giving Notice of the Holding of a General Municipal Election to be Held on Tuesday, November 8, 2016 for the Election of Certain Officers as Required by the Provisions of the City Charter A Resolution of the City Council of the City of Cypress, California, Requesting the Board of Supervisors of the County of Orange to Consolidate a General Municipal Election to be Held on November 8, 2016 with the Statewide General Election to be Held on the Same Date Pursuant to Section 10403 of the Elections Code 6. CONFIRM APPOINTMENT OF CITY COMMISSIONERS. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council confirm the appointment of four Commissioners effective July 1, 2016. June 27, 2016 Page 6 7. AUTHORIZE EXECUTION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONTRACT FOR FISCAL YEAR 2016 -2017. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council adopt the Resolution by title only, title as follows, authorizing execution of the CDBG program contract and documents. A Resolution of the City Council of the City of Cypress Authorizing the Execution of a Contract for the Award of Community Development Block Grant (CDBG) Funds Through the County of Orange for the Program Year Spanning July 1, 2016 Through June 30, 2017 8. ACCEPT MYRA AVENUE PUMP STATION NO. 3, PROJECT 22. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council accept the Myra Avenue Pump Station No. 3, Project 22, in the final amount of $2,640,023.06 and approve the final retention payment of $132,001.15 to Pascal & Ludwig Constructors. 9. ACCEPT ANNUAL STREET REHABILITATION — SLURRY SEAL, PROJECT 145. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council accept the Street Rehabilitation — Slurry Seal, Project 145, in the final amount of $677,956.21 and approve the final retention payment of $33,897.81 to American Asphalt South, Inc. 10. ACCEPT THE VEGETATED SWALE AT OAK KNOLL PARK, PROJECT 115. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council accept the Vegetated Swale at Oak Knoll Park, Project 115, in the final amount of $94,921 and approve the final retention payment of $4,746.05 to GCI Construction Inc. June 27, 2016 Page 7 11. RECEIVE AND FILE THE UPDATED FY 2016 -17 PAY SCHEDULES FOR THE CYPRESS MAINTENANCE EMPLOYEES' ASSOCIATION. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the updated Pay Schedules for the Cypress Maintenance Employees' Association (CMEA) effective July 1, 2016. 12. RECEIVE AND FILE THE INVESTMENT REPORT FOR THE MONTH OF MAY 2016. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Investment Report for the month of May 2016. 13. APPROVE WARRANTS, ELECTRONIC FUNDS TRANSFERS AND WIRES FOR THE PERIOD MAY 31, 2016 THROUGH JUNE 10, 2016. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council approve the warrant register and wire transfers. END OF CONSENT CALENDAR NEW BUSINESS 14. CONSIDERATION OF ZONING CODE AMENDMENTS REGARDING RESIDENTIAL USES IN COMMERCIAL ZONES. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council amend the Zoning Code and create a new zoning classification and overlay to allow mixed -use, single - family, and multi - family residential uses in four areas (Option 4) and direct staff to prepare the necessary approval documents. 15. AWARD OF CONTRACT FOR CROSSING GUARD SERVICES. Prepared by: Rod Cox, Chief of Police Recommended Action: That the City Council award a three year contract for crossing guard services to All City Management Services, Inc., for an amount not to exceed $190,400 for Fiscal Year 2016 -17 and authorize the City Manager to execute the same. June 27, 2016 Page 8 16. CYPRESS STRATEGIC PLAN SIX -MONTH STRATEGIC OBJECTIVES UPDATE. Prepared by: Peter Grant, City Manager Recommended Action: That the City Council receive and file the Six -Month Strategic Objectives update. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Board requests separate action on a specific item. CONSENT CALENDAR: 17. AWARD OF CONTRACT SERVICES AGREEMENT WITH CALIFORNIA YELLOW CAB FOR THE SENIOR TAXI VOUCHER PROGRAM. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, approve an agreement with California Yellow Cab for the Senior Taxi Voucher Program. 18. AWARD OF CONTRACT SERVICES AGREEMENT WITH CALIFORNIA YELLOW CAB FOR THE SENIOR NUTRITION TRANSPORTATION PROGRAM. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District: 1) Approve a three -year agreement with two one -year renewal options with California Yellow Cab for the Senior Nutrition Transportation Program; and 2) Appropriate $5,410 in FY 2016 -17 from the Recreation and Park District's Unassigned Fund Balance. June 27, 2016 Page 9 NEW BUSINESS: 19. CONSIDERATION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN ANNUAL LICENSE AGREEMENT WITH THE JOINT FORCES TRAINING BASE TO CONDUCT 4TH OF JULY EVENTS ON THE BASE. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, authorizing the City Manager to annually execute a license agreement with the Joint Forces Training Base (JFTB) to conduct the 4th of July event at the Base. A Resolution of the City Council of the City of Cypress Authorizing the City Manager to Annually Execute an Agreement with the City of Los Alamitos and the Joint Forces Training Base for the Purpose of Conducting the Annual 4th of July Fireworks Spectacular Event on the Joint Forces Training Base and Los Alamitos Army Airfield END OF CONSENT CALENDAR ITEMS FROM CITY COUNCIL MEMBERS 20. CONSIDERATION OF EXCLUSIVE NEGOTIATIONS WITH VALLEY VISTA SERVICES TO PROVIDE STREET SWEEPING SERVICES. Requested by: Council Member Jon Peat Recommended Action: That the City Council: 1) Direct the City Manager to enter into an exclusive negotiating period with Valley Vista Services to provide street sweeping services; and 2) On August 22, 2016 present an agreement with Valley Vista Services for street sweeping services for City Council consideration. • Reports on Committee Assignments • Other Items ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than five minutes each. June 27, 2016 Page 10 ITEMS FROM CITY MANAGER ADJOURNMENT — IN MEMORY OF RETIRED CYPRESS POLICE SERGEANT JOHN AVILA The next meeting will be an adjourned Regular Meeting, to be held on Monday, July 11, 2016, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 23rd day of June, 2016. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, JUNE 24, 2016 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.