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HomeMy WebLinkAbout2016-06-13184 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD June 13, 2016 A regular meeting of the Cypress City Council was called to order at 6:00 p.m. by Mayor Yarc in the Executive Board Room, 5275 Orange Avenue, Cypress, California. Members present: Mayor Mariellen Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Assistant Director of Finance and Administrative Services Donna Mullally Human Resources Manager Cathy Thompson ORAL COMMUNICATIONS: None. CLOSED SESSION: The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Labor Negotiator, pursuant to Government Code Section 54957.6, Agency Negotiators: Peter Grant and Matt Burton, Employee Groups: Cypress Police Officers' Association. At 6:01 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:05 p.m. by Mayor Yarc. Members present: Mayor Mariellen Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Chief of Police Rodney Cox Director of Community Development Doug Dancs Director of Recreation and Community Services June Liu Assistant Director of Finance and Administrative Services Donna Mullally City Engineer Kamran Dadbeh City Planner Doug Hawkins Public Works Superintendent Kirk Streets Senior Management Analyst Alisha Farnell Deputy City Clerk Rhonda Barone City Clerk Denise Basham CITY COUNCIL MINUTES JUNE 13, 2016 PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Johnson. INVOCATION: The invocation was given by Pastor Wekenman, SeaCoast Grace Church. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Labor Negotiator, pursuant to Government Code Section 54957.6, Agency Negotiators: Peter Grant and Matt Burton, Employee Groups: Cypress Police Officers' Association. He stated that no reportable action was taken. No other action was taken in Closed Session, nor was any solicited. PRESENTATIONS: The Chief of Police introduced Support Services Supervisor Tonya Irwin. Mayor Yarc recognized "Every Student Succeeding" award recipients: Devin Stubbe, Arnold Elementary School, Nylah Patrick, King Elementary School, Amber Branham, Landell Elementary School, Fabian Daniel, Luther Elementary School, Jocelyn Rebollero, Morris Elementary School, Jack Swartout, Vessels Elementary School, Arianne Huffman, Lexington Junior High School, Kaylee Rule, Grace Christian School, Idalia Acevedo, Oxford Academy. Anne Silays, Cypress School District Superintendent, and Brian Nakamura, Cypress School District Vice President, provided an update on the District. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Yarc asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Shelley Henderson, O.C. Breeze, spoke regarding upcoming events. Anne Hertz and David Frias, Boys and Girls Club of Cypress, spoke regarding the Club's activities and lease with the City. Jeremy Hutman, California First (PACE) Program, spoke regarding their program. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). No items. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Mayor Pro Tem Morales stated that Agenda Item No. 9, the Warrant Register, includes warrant no. 38542 for $441.53 for reimbursements he receives as a retired employee of the City of Cypress. He indicated that in voting for any motion to approve the Warrant Register, he would not be voting on warrant no. 38542 for the reason disclosed. 2 185 CITY COUNCIL MINUTES JUNE 13, 2016 It was moved by Council Member Johnson and seconded by Council Member Berry, to approve Consent Calendar Items No. 1 through 9. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 1: APPROVE MINUTES. Recommendation: That the City Council approve the Minutes of the Meetings of May 23 and June 2, 2016, as submitted. Item No. 2: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 3: CONSIDER APPROVAL OF SETTLEMENT AGREEMENT WITH KDC, INC. DBA DYNALECTRIC. Recommendation: That the City Council approve the Settlement Agreement and General Release of All Claims with KDC, Inc. dba Dynalectric and authorize the City Manager to execute the agreement. Item No. 4: EXECUTE GRANT DEED FOR ROADWAY EASEMENT ON KATELLA AVENUE. Recommendation: That the City Council authorize the City Manager to execute and record an easement for roadway purposes on Katella Avenue. Item No. 5: APPROVE THE CITY ENGINEER'S REPORT AND RENEW CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1 (STANTON CHANNEL BERM). Recommendation: That the City Council adopt the Resolutions by title only: 1) Declaring the City Council's intention to order the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for the maintenance of the landscaping and irrigation system on the berm on the north side of the Stanton Channel; and 2) Approving the City Engineer's Report and establishing a public hearing for July 11, 2016. RESOLUTION NO. 6560 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, DECLARING ITS INTENTION TO ORDER THE RENEWAL OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2016 -17, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, AND FIXING A TIME AND PLACE FOR HEARING OBJECTIONS THERETO RESOLUTION NO. 6561 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE CITY ENGINEER'S REPORT DATED MAY 2, 2016 IN CONNECTION WITH THE RENEWAL OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1 Item No. 6: ADOPT A RESOLUTION REVISING THE CLASS SPECIFICATION OF INFORMATION SYSTEMS MANAGER AND RETITLING THE POSITION TO INFORMATION TECHNOLOGY MANAGER. Recommendation: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, 3 186 CITY COUNCIL MINUTES JUNE 13, 2016 revising the class specification of Information Systems Manager and retitling the position to Information Technology Manager. RESOLUTION NO. 6562 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS EX- OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, REVISING THE CLASS SPECIFICATION OF INFORMATION SYSTEMS MANAGER AND RETITLING THE POSITION TO INFORMATION TECHNOLOGY MANAGER Item No. 7: ADOPT ANNUAL STATEMENT OF INVESTMENT POLICY. Recommendation: That the City Council, and acting as the ex- officio Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, approving the Annual Statement of Investment Policy. RESOLUTION NO. 6563 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AND ACTING AS THE EX- OFFICIO GOVERNING BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, ADOPTING THE ANNUAL STATEMENT OF INVESTMENT POLICY Item No. 8: ADOPT RESOLUTION ESTABLISHING THE FISCAL YEAR 2016 -17 APPROPRIATION LIMIT. Recommendation: That the City Council adopt the Resolution by title only, establishing the City's FY 2016 -17 appropriation limit. RESOLUTION NO. 6564 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS ESTABLISHING THE CITY'S APPROPRIATIONS LIMIT FOR THE 2016 -17 FISCAL YEAR Item No. 9: APPROVE WARRANTS, ELECTRONIC FUNDS TRANSFERS AND WIRES FOR THE PERIOD MAY 9, 2016 THROUGH MAY 27, 2016. Recommendation: That the City Council approve the warrant register and wire transfers. END OF CONSENT CALENDAR NEW BUSINESS: Item No. 10: ADOPT THE FISCAL YEAR 2016 -17 BUDGET FOR THE CITY OF CYPRESS. The City Manager provided background information on this item. Council Member Johnson asked about a newsletter mailing to residents. The City Manager spoke of existing avenues to communicate with the community and City information that is currently part of the Recreation Activity Guide. He stated that additional funding for a city newsletter could be requested by the City Council. Council Member Peat asked about the $48 million budgeted amount. The City Manager responded that the $48 million includes the City budget, Capital Improvement Projects, and the Cypress Recreation and Park District budget. 4 187 CITY COUNCIL MINUTES JUNE 13, 2016 It was moved by Council Member Johnson and seconded by Council Member Peat, that the City Council adopt the Resolution by title only, approving the City's Fiscal Year 2016- 17 Budget, as amended to include an amount not to exceed $20,000 for a twice annual City newsletter. The motion failed by the following roll call vote: AYES: 2 COUNCIL MEMBERS: Johnson and Peat NOES: 3 COUNCIL MEMBERS: Berry, Morales and Yarc ABSENT: 0 COUNCIL MEMBERS: None Council Member Berry spoke in favor of agendizing a City newsletter at a future City Council meeting in order to obtain more information. Mayor Yarc concurred with Council Member Berry. It was moved by Council Member Johnson and seconded by Mayor Pro Tem Morales, that the City Council adopt the Resolution by title only, approving the City's Fiscal Year 2016 -17 Budget with information on a City newsletter to be agendized at a future City Council meeting. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6565 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE ANNUAL BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2016 AND FIXING THE LIMITATIONS OF EXPENDITURES FOR THE SEVERAL FUNDS AND THE FUNCTIONS, DEPARTMENTS, AND ACTIVITIES CARRIED ON UNDER SUCH FUNDS Item No. 11: APPROVAL OF THE SEVEN -YEAR CAPITAL IMPROVEMENT PROGRAM. The City Manager provided background information on this item. Council Member Peat asked if a parkway improvements projects plan could be provided to the community. The Director of Community Development responded that staff is working with the consultant of the parkway improvements projects plan and that it would be submitted to the City Council at a future City Council meeting. The City Manager indicated that a drought update would be provided to the City Council at a future City Council meeting, however watering restrictions would likely remain in place indefinitely. Mayor Yarc asked about the Cerritos Corridor Bikeways and if it could be extended to the Coyote Creek riverbed. The Director of Community Development responded that grant funding was provided for the original project, however an expansion could be considered in the future. Mayor Yarc asked if Cypress is responsible for any portion of the Coyote Creek bike trail. The Director of Community Development replied that City funds would have to be used for future bike lane improvements. He stated that the City of Seal Beach received a grant for use towards the other portions of the bike trail and that if a grant was to become available, the City would apply. 5 188 CITY COUNCIL MINUTES JUNE 13, 2016 It was moved by Council Member Peat and seconded by Council Member Johnson, that the City Council: 1) Determine that the Capital Improvement Program is consistent with the City of Cypress General Plan; and 2) Adopt the Resolution by title only, approving the Seven -Year Capital Improvement Program. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6566 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE SEVEN -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2016 -17 THROUGH FISCAL YEAR 2022 -2023 Item No. 12: APPROVE AGREEMENTS FOR VIDEO STREAMING SERVICES AND AGENDA MANAGEMENT SOFTWARE AND SUPPORT. The City Clerk provided background information on this item. Council Member Johnson asked if Chino Hills is the first city to use this vendor's video streaming services. The City Clerk replied no, and stated that various cities throughout Southern California contract with the vendor. Mayor Yarc asked if the cost would be $15,000 per year for the first five years. The City Clerk responded in the affirmative. Council Member Berry spoke in support of the services and asked if there would be staff cost savings. The City Clerk responded in the affirmative, and clarified that there would be cost savings with paper and staff time. Council Member Berry asked if print versions of the City Council agenda would still be available. The City Clerk responded in the affirmative. It was moved by Council Member Berry and seconded by Mayor Pro Tem Morales, that the City Council: 1) Approve an agreement with Swagit Productions, LLC for video streaming services; and 2) Approve an agreement with Destiny Software, Inc. for agenda management software and support. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 13: APPROVE REVISION TO THE BOARDS, COMMISSIONS AND COMMITTEES POLICY MANUAL. The City Clerk provided background information on this item. It was moved by Council Member Peat and seconded by Council Member Johnson, that the City Council adopt the Resolution by title only, adopting the fifth revision to the Boards, Commissions and Committees Policy Manual. 6 189 CITY COUNCIL MINUTES JUNE 13, 2016 190 The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6567 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, ADOPTING THE FIFTH REVISION TO THE BOARDS, COMMISSIONS AND COMMITTEES POLICY MANUAL RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. It was moved by Council Member Berry and seconded by Council Member Johnson, that the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, to approve Consent Calendar Item No. 14. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None CONSENT CALENDAR: Item No. 14: ADOPT RESOLUTION ESTABLISHING THE CYPRESS RECREATION AND PARK DISTRICT'S FISCAL YEAR 2016 -17 APPROPRIATION LIMIT. Recommendation: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, establishing the District's FY 2016 -17 appropriation limit. RESOLUTION NO. 6568 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, EX- OFFICIO GOVERNING BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS, ESTABLISHING THE CYPRESS RECREATION AND PARK DISTRICT'S APPROPRIATIONS LIMIT FOR THE 2016 -17 FISCAL YEAR END OF CONSENT CALENDAR NEW BUSINESS: Item No. 15: ADOPT THE FISCAL YEAR 2016 -17 BUDGET FOR THE CYPRESS RECREATION AND PARK DISTRICT. The City Manager provided background information on this item. It was moved by Council Member Johnson and seconded by Council Member Peat, that the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the District budget for the fiscal year beginning July 1, 2016. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None 7 CITY COUNCIL MINUTES JUNE 13, 2016 Item No. 16: APPROVE LEASE WITH BOYS AND GIRLS CLUB OF CYPRESS. Council Members Berry and Peat recused themselves from this item due to their service on the Boys and Girls Club of Cypress Board of Directors. The Planning Manager provided background information on this item. Mayor Yarc asked about the $2 million liability insurance requirement. The City Attorney responded that the insurance requirement is consistent with standard lease terms. It was moved by Council Member Johnson and seconded by Mayor Pro Tem Morales, that the City Council, acting as the ex- officio governing Board of Directors for the Cypress Recreation and Park District, approve the lease agreement with the Boys and Girls Club of Cypress. The motion was carried by the following roll call vote: AYES: 3 NOES: 0 ABSENT: 0 ABSTAIN: 2 COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: Johnson, Morales and Yarc None None Berry and Peat ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Yarc requested reports from the Council Members on their respective committee assignments. Mayor Pro Tem Morales: Attended the Youth Action Committee Awards at the Cypress Community Center. Attended the Memorial Day event at Cypress Forest Lawn. Participated in the City Commission interviews. Attended the Cottonwood Church of Cypress Car Show. Attended the Concert -on- the - Green. Spoke to a CaIPERS Retirement group. Attended the Grand Reopening of Residence Inn Cypress. Council Member Peat: Participated in the City Commission interviews. Attended two Concerts -on- the - Green. Attended a Boys and Girls Club of Cypress Board meeting. Attended the Boys and Girls Club of Cypress Pancake Breakfast. Attended an O.C. GOP Flag Day event. Requested that the June 27, 2016 City Council Agenda reflect an item for consideration of a sole source vendor bid from Valley Vista Services, Inc. for the City's contract street sweeping services. Council Member Johnson made a second to the motion, that the City Council consider Valley Vista Services, Inc. as a sole source vendor for the City's contract street sweeping services. Council Member Johnson: Attended the Youth Action Committee Awards at the Cypress Community Center. Attended the Cypress Chamber of Commerce Board of Directors meeting. Attended an O.C. Fire Authority Board of Directors meeting. Attended the Memorial Day event at Cypress Forest Lawn. Participated in the City Commission interviews. Attended the Grand Reopening of Residence Inn Cypress. Attended an O.C. Waste Commission meeting. Participated in the Special Olympics Torch Run. Attended the Landell Elementary School Silent Auction. Attended the Concert-on- the - Green. 8 191 CITY COUNCIL MINUTES JUNE 13, 2016 192 Council Member Berry: Attended the Luther Elementary School Community Open House. Attended a Soroptimist Business meeting. Attended the Youth Action Committee Awards at the Cypress Community Center. Attended the Memorial Day event at Cypress Forest Lawn. Attended a SCAG Community Economic Housing and Development Committee meeting. Participated in the City Commission interviews. Attended the animal show at Cypress Nature Park. Attended two Concerts -on- the - Green. Attended the Cypress Farmers Market. Attended a Soroptimist of Cypress Board meeting. Attended the Grand Reopening of Residence Inn Cypress. Attended a Boys and Girls Club of Cypress Board meeting. Attended the Boys and Girls Club of Cypress Pancake Breakfast. Attended the Community Resources Fair at the Cypress Senior Citizens Center. Attended an Orangewood Children's Home fundraiser. Mayor Yarc: Attended a Mayor's meeting with O.C. Supervisor Michelle Steel regarding unfunded pension liabilities. Attended an O.C. Sanitation District Board meeting. Attended a Cypress College Board meeting. Attended the Butterfly Palladium Groundbreaking in the City of Buena Park. Attended an Orange District Woman's Club Board meeting. Attended the Memorial Day event at Cypress Forest Lawn. Attended a Woman's Club of Cypress meeting. Attended an O.C. Sanitation District Operations Committee meeting. Attended a League of California Cities Committee meeting in Sacramento. Attended the Concert-on- the - Green. ITEMS FROM CITY MANAGER: The City Manager announced the Concert-on- the -Green to be held on Saturday, June 18, 2016. Indicated that the Cypress Chamber of Commerce Awards and Installation would be held on Thursday, June 23, 2016. Informed that Cypress Day at the Orange County Fair would be on Thursday, July 28, 2016. Spoke of the Los Alamitos Race Course signature gathering process and stated that it is not a City- sponsored initiative. ADJOURNMENT: Mayor Yarc adjourned the meeting at 8:28 p.m. in memory of Cypress resident Anna Underwood to Monday, June 27, 2016, beginning at 5:30 p.m. in the Executive Board Room. ATTEST: id61A.OL -4:1-11(1 CITY CLERK OF THE CITY OF CYPRESS 9 MAYJR OF THE CITY CYPRESS