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Agenda 2016-07-11AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JULY 11, 2016 5:30 P.M.; 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin(@,ci.cypress.ca.us Finance — (714) 229 -6700 fin a(�ci.cypress.ca.us Community Development — (714) 229 -6720 cdd(@,ci.cypress.ca.us Public Works — (714) 229 -6740 pw(a�ci. cypress. ca. us Police — (714) 229 -6600 cypd(&,ci. cypress. ca. us Recreation — (714) 229 -6780 crpd a(�ci.cypress.ca.us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 5:30 P.M. Executive Board Room MAYOR MARIELLEN YARC MAYOR PRO TEM PAULO MORALES COUNCILMEMBER STACY BERRY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER JON PEAT July 11, 2016 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. Recess the meeting. CLOSED SESSION Pursuant to California law, "a person may not disc lose confidential information that has been acquired by being present in a closed session... to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information...; (2) disciplinary action against [a person] who has willfully disclosed confidential information....; [and /or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury." (Gov. Code § 54963(c).) CITY OF CYPRESS ITEMS: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1) City of Cypress et al. v. State of California et al. Sacramento County Superior Court Case Number 34- 2013 - 80001585 CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: Peter Grant and Matt Burton Employee Groups: Cypress Police Officers' Association PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Clerk RECONVENE 7:00 P.M. Council Chambers July 11, 2016 Page 3 ROLL CALL PLEDGE OF ALLEGIANCE MAYOR MARIELLEN YARC MAYOR PRO TEM PAULO MORALES COUNCILMEMBER STACY BERRY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER JON PEAT INVOCATION CHURCH OF JESUS CHRIST OF LATTER -DAY SAINTS The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council does not engage in any prior inquiry, review of, or involvement in, the content of the invocation, except to request the speaker to refrain from using the invocation as an opportunity to attempt to convert others to a particular faith or to disparage any faith or belief. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Clerk will make the City Council's policy on invocations available upon request for public inspection and copying. REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY PRESENTATIONS PRESENTATION OF CERTIFICATES OF APPOINTMENT TO NEWLY- APPOINTED CITY COMMISSIONERS AND ADMINISTER LOYALTY OATH OF OFFICE • Recreation and Community Services Commission - Jan Ridgeway - David Sluga • Senior Citizens Commission - Betty Koester - Carole Shaw INTRODUCTION OF WEST CITIES POLICE COMMUNICATIONS DIRECTOR KASANDRA BOWDEN July 11, 2016 Page 4 ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. Members of the City Council should disclose at this time all communications with anyone relevant to a Public Hearing item. 1. PUBLIC HEARING TO CONSIDER THE RENEWAL OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1. Prepared by: Douq Dancs, Director of Community Development Recommended Action: That the City Council hold the required public hearing and adopt the Resolution by title only, title as follows, ordering the renewal of Cypress Corporate Landscape Maintenance District No. 1 for Fiscal Year 2016 -17, pursuant to the Landscaping and Lighting Act of 1972. A Resolution of the City Council of the City of Cypress, California, Ordering the Renewal of the Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2016 -17, Pursuant to the Landscaping and Lighting Act of 1972, and Confirming the Diagram and Assessment Thereof July 11, 2016 Page 5 2. APPROVE A TWO UNIT CONDOMINIUM DEVELOPMENT AT 8551 BELMONT STREET — CONDITIONAL USE PERMIT NO. 3070 AND TENTATIVE PARCEL MAP NO. 2013 -163. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council adopt the Resolutions by title only, titles as follows, approving Conditional Use Permit No. 3070 and Tentative Parcel Map No. 2013 -163, subject to the conditions in Exhibit "A ". In accordance with the California Environmental Quality Act (CEQA), a Categorical Exemption, Class 32 will be filed for this project. A Resolution of the City Council of the City of Cypress Approving Conditional Use Permit No. 3070 — With Conditions A Resolution of the City Council of the City of Cypress Approving Tentative Parcel Map No. 2013 -163 — With Conditions 3. APPROVE OFF -SALE BEER AND WINE FOR A 99 CENTS ONLY STORE AT 9937 WALKER STREET — CONDITIONAL USE PERMIT NO. 3067. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Conditional Use Permit No. 3067, subject to the conditions in Exhibit "A ". In accordance with the California Environmental Quality Act (CEQA), a Categorical Exemption, Class 1 will be filed for this project. A Resolution of the City Council of the City of Cypress Approving Conditional Use Permit No. 3067 — With Conditions CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR 4. APPROVE MINUTES. Meeting of June 27, 2016 Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. July 11, 2016 Page 6 5. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 6. CONSIDERATION TO INITIATE THE BIENNIAL REVIEW OF THE CITY OF CYPRESS CONFLICT OF INTEREST CODE. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District: 1) Direct the City Clerk to publish the attached Notice of Intention to Adopt or Amend a Conflict of Interest Code and direct delivery of the same to all affected employees; and 2) Direct that the 45 -day public comment period commence on Friday, July 15, 2016 and that the same continue through the close of business on Monday, August 29, 2016. 7. AWARD CONTRACTS FOR LANDSCAPE MAINTENANCE SERVICES. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council approve: 1) A three -year contract for Park and Facilities Landscape Maintenance Services to Master Landscape & Maintenance, Inc. for $239,863 annually with an option for up to two, one -year extensions, and authorize the City Manager to execute the contract; and 2) A three -year contract for Right -of -Way Landscape Maintenance Services to Rockey Murata Landscape Maintenance Services, Inc. for $261,864 annually with an option for up to two, one -year extensions, and authorize the City Manager to execute the contract; and 3) An increase of $13,794 for appropriations and estimated revenues in the City's General Fund for landscape services. 8. APPROVE A SIGN PROGRAM FOR 9515 -9575 VALLEY VIEW STREET — DESIGN REVIEW COMMITTEE PERMIT NO. 3071. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 3071, subject to the conditions in Exhibit "A ". In accordance with the California Environmental Quality Act (CEQA), a Categorical Exemption, Class 11 will be filed for this project. A Resolution of the City Council of the City of Cypress Approving Design Review Committee Permit No. 3071 — With Conditions July 11, 2016 Page 7 9. RECEIVE AND FILE PERIODIC REVIEWS OF FOUR EXISTING ANTENNA FACILITIES. Prepared by: Douq Dancs, Director of Community Development Recommended Action: That the City Council receive and file the report. 10. ACCEPT INSTALLATION OF CATCH BASIN DEVICES AT VARIOUS LOCATIONS, PROJECT 158. Prepared by: Douq Dancs, Director of Community Development Recommended Action: That the City Council accept the Installation of Catch Basin Devices at Various Locations, Project 158, in the final amount of $137,591, and approve the final retention payment of $6,879.55 to United Storm Water, Inc. 11. EXTENSION OF POLICE TOWING AND STORAGE CONTRACT. Prepared by: Rod Cox, Chief of Police Recommended Action: That the City Council approve the Second Amendment to the Police Towing and Storage Services Agreement ( "Agreement ") with Five City Automotive Repair, Inc., and authorize the City Manager to execute the same. 12. ADOPT A RESOLUTION REVISING THE CLASS SPECIFICATIONS OF OFFICE ASSISTANT I /II AND POLICE SERVICES OFFICER. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, revising the class specifications of Office Assistant I /II and Police Services Officer. A Resolution of the City Council of the City of Cypress, and Acting as Ex- Officio Board of Directors of the Cypress Recreation and Park District, Revising the Class Specifications of Office Assistant I /II and Police Services Officer July 11, 2016 Page 8 13. AWARD CONTRACT FOR THE PURCHASE OF POLICE MOBILE DATA COMPUTERS. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council: 1) Award a contract to Dell, Inc., for $173,842.81 for the purchase and installation of 35 Police mobile data computers and associated hardware and software under the National Association of State Purchasing Officers (NASPO) ValuePoint 2015 -2020 Master Price Agreement; and 2) Authorize the City Manager to conclude contract negotiations with Dell, Inc. on contract terms and conditions associated with the purchase, and upon concluding negotiations, execute the final contract subject to City Attorney approval as to form. 14. APPROVE WARRANTS, ELECTRONIC FUNDS TRANSFERS AND WIRES FOR THE PERIOD JUNE 13, 2016 THROUGH JUNE 24, 2016. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council approve the warrant register and wire transfers. END OF CONSENT CALENDAR NEW BUSINESS 15. CONSIDERATION OF ZONING CODE AMENDMENTS REGARDING RESIDENTIAL USES IN COMMERCIAL ZONES. Prepared by: Douq Dancs, Director of Community Development Recommended Action: That the City Council: 1) Direct staff to prepare a Zoning Code amendment to eliminate multi - family and mixed -use residential uses in all commercial zones (Option 2); and 2) Schedule a public hearing on the proposed Zoning Ordinance Amendment. 16. DROUGHT RESPONSE UPDATE. Prepared by: Douq Dancs, Director of Community Development Recommended Action: That the City Council receive and file the report. July 11, 2016 Page 9 RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Board requests separate action on a specific item. CONSENT CALENDAR: 17. CONSIDERATION OF AMENDMENT NO. 1 TO AGREEMENT WITH THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR THE SENIOR MOBILITY PROGRAM. Prepared bv: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, approve Amendment No. 1 to Cooperative Agreement C -1 -2867 between the Orange County Transportation Authority (OCTA) and the City of Cypress for participation in the Senior Mobility Program. 18. ACCEPTANCE OF DONATIONS AND APPROVAL OF AN APPROPRIATION INCREASE FOR RUN TIMING AND REGISTRATION SERVICES. Prepared bv: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District: 1) Accept total donations in the amount of $3,000 from Mitsubishi Motors North America, Inc. and Yamaha Motor Corporation, USA and increase estimated revenues in the District's General Fund; and 2) Appropriate $1,800 from the Unassigned Fund Balance of the District's General Fund for run timing and registration services. 19. APPROVE A BUDGET AMENDMENT FOR PARK LANDSCAPE MAINTENANCE SERVICES. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, approve an appropriation increase of $13,794 from the preassigned fund balance of Cypress Recreation and Park District General Fund for landscape services. July 11, 2016 Page 10 20. RECEIVE AND FILE EXECUTED LICENSE AGREEMENT WITH THE JOINT FORCES TRAINING BASE TO CONDUCT THE 4111 OF JULY EVENT ON THE BASE. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, receive and file the 2016 executed license agreement with the Joint Forces Training Base (JFTB) to conduct the 4th of July event on the Base. END OF CONSENT CALENDAR ITEMS FROM CITY COUNCIL MEMBERS • Reports on Committee Assignments • Other Items ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, August 22, 2016, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 7th day of July, 2016. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, JULY 8, 2016 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.