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Agenda 2016-08-22AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 22, 2016 6:00 P.M.; 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. City Hall Directory: Administration — (714) 229 -6680 admin@ci.cypress.ca.us Finance — (714) 229 -6700 fin(@,ci.cypress.ca.us Community Development — (714) 229 -6720 cdd(c�ci. cypress. ca. us Public Works — (714) 229 -6740 pw(..ci. cypress. ca. us Police — (714) 229 -6600 cypd(@,ci.cypress.ca.us Recreation — (714) 229 -6780 crpd(@,ci.cypress.ca.us City Council Agendas/Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 6:00 P.M. Executive Board Room MAYOR MARIELLEN YARC MAYOR PRO TEM PAULO MORALES COUNCILMEMBER STACY BERRY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER JON PEAT August 22, 2016 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. Recess the meeting. CLOSED SESSION Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session... to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information...; (2) disciplinary action against [a person] who has willfully disclosed confidential information....; [and /or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury." (Gov. Code § 54963(c).) CITY OF CYPRESS ITEMS: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1) Charlotte Parker v. City of Cypress Case No. 30- 2015- 00810068- CU- PT -CJC Orange County Superior Court CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: Peter Grant and Matt Burton Employee Groups: Cypress Police Officers' Association PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Manager RECONVENE 7:00 P.M. Council Chambers August 22, 2016 Page 3 ROLL CALL PLEDGE OF ALLEGIANCE MAYOR MARIELLEN YARC MAYOR PRO TEM PAULO MORALES COUNCILMEMBER STACY BERRY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER JON PEAT INVOCATION HOLY CROSS LUTHERAN CHURCH The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council does not engage in any prior inquiry, review of, or involvement in, the content of the invocation, except to request the speaker to refrain from using the invocation as an opportunity to attempt to convert others to a particular faith or to disparage any faith or belief. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Clerk will make the City Council's policy on invocations available upon request for public inspection and copying. REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY PRESENTATIONS RECOGNITION OF CYPRESS FESTIVAL COMMITTEE INTRODUCTION OF RECREATION COORDINATORS SHAYNA GUTIERREZ AND BELIN HERNANDEZ ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. August 22, 2016 Page 4 Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please PUBLIC HEARINGS Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council. Members of the City Council should disclose at this time all communications with anyone relevant to a Public Hearing item. 1. APPROVE A ZONING ORDINANCE AMENDMENT REGARDING RESIDENTIAL USES IN COMMERCIAL ZONES. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council introduce for first reading an Ordinance by title only, title as follows, approving Zoning Ordinance Amendment No. 3072. In accordance with the California Environmental Quality Act (CEQA) guidelines, this action is exempt from CEQA provisions. An Ordinance of the City Council of the City of Cypress, California, Amending Section 2.060.030, Table 2 -6, of the Cypress Zoning Ordinance CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR 2. APPROVE MINUTES. Meetings of July 11, 2016 and August 9, 2016 Prepared by: Denise Basham, City Clerk Recommended Action: Approve as submitted. 3. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. August 22, 2016 Page 5 4. PROCLAIM SEPTEMBER 10, 2016 AS "CALIFORNIA CHROME DAY." Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council proclaim September 10, 2016 as "California Chrome Day." 5. CONSIDERATION OF A SETTLEMENT AGREEMENT WITH CHARLOTTE PARKER. Prepared by: Anthony Taylor, City Attorney Recommended Action: That the City Council approve the Settlement Agreement with Charlotte Parker related to Orange County Superior Court, Case No. 30- 2015 - 00810068 and authorize the City Manager to execute the same. 6. APPROVAL OF A SALES TAX CONSULTING AGREEMENT WITH ROBERT CENDEJAS AND ASSOCIATES, INC. Prepared by: Peter Grant, City Manager Recommended Action: That the City Council approve a Sales Tax Consulting Agreement with Robert Cendejas and Associates, Inc. 7. STREET SWEEPING SERVICES UPDATE. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council receive and file the report. 8. AWARD AGREEMENTS FOR ENGINEERING PLAN CHECK AND WATER QUALITY MANAGEMENT PLAN REVIEW SERVICES. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council award agreements for On -Call Engineering Plan Check and Water Quality Management Plan Review Services to Engineering Resources of Southern California, Inc. and Charles Abbott Associates, Inc. 9. APPROVE A BUDGET AMENDMENT AND AWARD A CONTRACT FOR POLICE VEHICLE EQUIPMENT INSTALLATION SERVICES. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council approve: 1) A contract for Police Vehicle Equipment Installation Services to Public Safety Technologies, Inc. for $85,962, and authorize the City Manager to execute the contract; and 2) A budget amendment from the Narcotics Asset Seizure Fund of $15,687. August 22, 2016 Page 6 10. APPROVAL OF MOU WITH CITY OF WESTMINSTER FOR SWAT TEAM USE OF THE WESTMINSTER POLICE RANGE AND SAFETY TRAINING CENTER. Prepared by: Rod Cox, Chief of Police Recommended Action: That the City Council authorize the City Manager to sign the Memorandum of Understanding for Joint Police Services authorizing use of the Westminster Police Range and Safety Training Center. 11. DECLARE SURPLUS EQUIPMENT AND APPROVE THE DISPOSITION TO THE CYPRESS SCHOOL DISTRICT. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, declare the identified equipment to be surplus and approve its disposition to the Cypress School District. 12. RECEIVE AND FILE THE INVESTMENT REPORTS FOR THE MONTHS OF JUNE AND JULY 2016. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council receive and file the Investment Reports for the months of June and July 2016. 13. APPROVE WARRANTS, ELECTRONIC FUNDS TRANSFERS AND WIRES FOR THE PERIOD JUNE 27, 2016 THROUGH AUGUST 5, 2016. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council approve the warrant register and wire transfers. END OF CONSENT CALENDAR August 22, 2016 Page 7 NEW BUSINESS 14. CONSIDERATION OF REVISIONS TO CITY COUNCIL AGENDA, STAFF REPORT TEMPLATE, PUBLIC SPEAKER CARD AND PUBLIC HEARING FORMATS. Prepared bv: Denise Basham, City Clerk Recommended Action: That the City Council: 1) Approve the revisions to the City Council agenda, staff report and speaker card; and 2) Adopt the Resolution by title only, title as follows, establishing the order of business of City Council meetings and setting the time for public comment for public hearings. A Resolution of the City Council of the City of Cypress Repealing Resolution No. 5312 and Establishing the Order of Business of City Council Meetings 15. CYPRESS STRATEGIC PLAN SIX -MONTH STRATEGIC OBJECTIVES UPDATE. Prepared bv: Peter Grant, City Manager Recommended Action: That the City Council receive and file the Six -Month Strategic Objectives update. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Board requests separate action on a specific item. No items. SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency. CONSENT: 16. ADOPT ADMINISTRATIVE BUDGET FOR THE CYPRESS SUCCESSOR AGENCY FOR THE SIX -MONTH PERIOD OF JANUARY 1, 2017 THROUGH JUNE 30, 2017. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the Successor Agency adopt the administrative budget for the Successor Agency for the six -month period of January 1, 2017 through June 30, 2017. August 22, 2016 Page 8 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS • Reports on Committee Assignments • Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, September 12, 2016, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 18th day of August, 2016. (.),(_ 06_ ak. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, AUGUST 19, 2016 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.