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Agenda 2016-09-12AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 12, 2016 6:00 P.M.; 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA This Agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda. Supporting documents, including staff reports, are available for review in the City Clerk's office and the City's website at www.ci.cypress.ca.us. Administration — (714) 229 -6680 admin(aci. cypress. ca. us Finance — (714) 229 -6700 fin ci. cypress. ca. us Community Development — (714) 229 -6720 cdd a(�ci.cypress.ca.us City Hall Directory: Public Works — (714) 229 -6740 p w(a ci. cypress. ca. us Police — (714) 229 -6600 cypd@ci.cypress.ca.us Recreation — (714) 229 -6780 crpd@ci.cypress.ca.us City Council Agendas /Minutes are available at www.ci.cypress.ca.us. CALL TO ORDER ROLL CALL 6:00 P.M. Executive Board Room MAYOR MARIELLEN YARC MAYOR PRO TEM PAULO MORALES COUNCILMEMBER STACY BERRY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER JON PEAT September 12, 2016 Page 2 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. Recess the meeting. CLOSED SESSION Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session... to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information...; (2) disciplinary action against [a person] who has willfully disclosed confidential information....; [and /or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury." (Gov. Code § 54963(c).) CITY OF CYPRESS ITEMS: CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: Peter Grant and Matt Burton Employee Groups: Executive Management Mid - Management Non - Represented Cypress Police Officers' Association PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Manager RECONVENE 7:00 P.M. Council Chambers September 12, 2016 Page 3 ROLL CALL PLEDGE OF ALLEGIANCE MAYOR MARIELLEN YARC MAYOR PRO TEM PAULO MORALES COUNCILMEMBER STACY BERRY COUNCILMEMBER ROB JOHNSON COUNCILMEMBER JON PEAT INVOCATION WEST CYPRESS CHURCH The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council does not engage in any prior inquiry, review of, or involvement in, the content of the invocation, except to request the speaker to refrain from using the invocation as an opportunity to attempt to convert others to a particular faith or to disparage any faith or belief. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Clerk will make the City Council's policy on invocations available upon request for public inspection and copying. REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY PRESENTATIONS INTRODUCTION OF POLICE OFFICER NICOLAS PAMPLONA PRESENTATION OF WORLD ALZHEIMER'S AWARENESS MONTH PROCLAMATION RECOGNITION OF FIRE EXPLORER ZACHARY WESSON, O.C. FIRE AUTHORITY GREG HENNESSEY MEMORIAL AWARD RECIPIENT PRESENTATION BY ANAHEIM UNION HIGH SCHOOL DISTRICT STUDENT SERVICE FOUNDATION ORAL COMMUNICATIONS (LIMITED TO ONE -HALF HOUR) The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. September 12, 2016 Page 4 If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. Council Chamber Decorum: • Use courteous and professional language at all times • Refrain from clapping, whistling, etc. in response to a speaker's comments • Allow speakers to provide comments without interruption • Remove hats upon entering Council Chambers • No food or beverages please PUBLIC HEARINGS Public Comments Restricted to Five Minutes Per Speaker, Unless Extended by the City Council. Members of the City Council should disclose at this time all communications with anyone relevant to a Public Hearing item. 1. APPROVE THE EXPANSION OF AN EXISTING COSTCO GAS STATION LOCATED AT 10901 WALKER STREET — AMENDMENT TO CONDITIONAL USE PERMIT NO. 2003 -11. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving Amendment to Conditional Use Permit No. 2003 -11, subject to the conditions in Exhibit "A" of the Resolution. In accordance with the California Environmental Quality Act (CEQA) guidelines, a Categorical Exemption, Class 1(e) will be filed for the project. A Resolution of the City Council of the City of Cypress Approving Amendment to Conditional Use Permit No. 2003 -11 — With Conditions September 12, 2016 Page 5 2. AN ORDINANCE EXTENDING THE MORATORIUM ON NEW RESIDENTIAL USES IN THE OFFICE PROFESSIONAL, COMMERCIAL NEIGHBORHOOD, COMMERCIAL GENERAL, AND COMMERCIAL HEAVY ZONES. Prepared bv: Douq Dancs, Director of Community Development Recommended Action: That the City Council: 1) Conduct a public hearing to consider the extension of the Ordinance; and 2) Waive further reading and adopt, by a four - fifths (4/5) vote of the City Council, the Ordinance by title only, title as follows, which extends for an additional one year, Ordinance No. 1151 establishing a moratorium on the approval of any projects proposing residential development in commercial zones. An Ordinance of the City Council of the City of Cypress, California, Extending by One Year the Moratorium Established by Ordinance No. 1151, Prohibiting the Permitting of Residential Uses in Any Commercial Zones Within the City as Such Zones are Defined in Section 2.06.030, of Article 2 of Appendix I of the Cypress Municipal Code CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action. CONSENT CALENDAR 3. APPROVE MINUTES. Meeting of August 22, 2016 Prepared bv: Denise Basham, City Clerk Recommended Action: Approve as submitted. 4. MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. 5. SECOND READING OF A ZONING ORDINANCE AMENDMENT REGARDING RESIDENTIAL USES IN COMMERCIAL ZONES. Prepared by: Douq Dancs, Director of Community Development Recommended Action: That the City Council adopt the Ordinance by title only, title as follows, approving Zoning Ordinance Amendment No. 3072. September 12, 2016 Page 6 An Ordinance of the City Council of the City of Cypress, California, Amending Section 2.060.030, Table 2 -6, of the Cypress Zoning Ordinance 6. PROCLAIM THE MONTH OF SEPTEMBER 2016 AS "WORLD ALZHEIMER'S AWARENESS MONTH." Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council proclaim the month of September 2016 as "World Alzheimer's Awareness Month." 7. ADOPT RESOLUTIONS TO REVISE CONFLICT OF INTEREST CODES FOR THE CITY OF CYPRESS AND CYPRESS RECREATION AND PARK DISTRICT. Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolutions by title only, titles as follows, adopting Conflict of Interest Codes for the City of Cypress and Cypress Recreation and Park District, which supersede all prior Conflict of Interest Codes and amendments previously adopted. A Resolution of the City Council of the City of Cypress Adopting a Conflict of Interest Code Which Supersedes All Prior Conflict of Interest Codes and Amendments Previously Adopted A Resolution of the City Council of the City of Cypress, Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District, a Subsidiary District of the City of Cypress, Adopting a Conflict of Interest Code Which Supersedes All Prior Conflict of Interest Codes and Amendments Previously Adopted 8. DESIGNATION OF VOTING ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE Prepared by: Denise Basham, City Clerk Recommended Action: That the City Council designate Council Members Berry and Peat to serve as the voting alternates for the League of California Cities Annual Conference. September 12, 2016 Page 7 9. ACCEPTANCE OF THE TRAFFIC SIGNAL LEFT TURN MODIFICATIONS ON BALL ROAD AT DENNI STREET AND MOODY STREET AT BALL ROAD, PROJECT 146. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council accept the Traffic Signal Left Turn Modifications on Ball Road at Denni Street and Moody Street at Ball Road, Project 146, and approve the final retention payment of $4,032.98 to California Professional Engineering, Inc. 10. APPROVE FINAL TRACT MAP NO. 17917 FOR 5300 AND 5400 ORANGE AVENUE. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council approve Final Tract Map No. 17917 and authorize the City Clerk to sign the record map. 11. APPROVE THE PURCHASE OF POLICE DEPARTMENT REPLACEMENT VEHICLES. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council purchase six vehicles from Wondries Fleet Group via National Auto Fleet Group for $195,420. 12. APPROVE PLANS AND SPECIFICATIONS AND AWARD CONTRACTS FOR SEWER REHABILITATION PROJECT AT VARIOUS LOCATIONS, PROJECT 150. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council: 1) Approve Plans and Specifications for the Sewer Rehabilitation Project at Various Locations, Project 150; and 2) Award a contract in the amount of $496,100 to Sancon Technologies, Inc. for the sewer rehabilitation at various locations, and authorize a contingency of $74,420; and 3) Approve a Task Order for Construction Inspection Services to Vali Cooper and Associates, Inc., for $50,121, and authorize a contingency of $7,520. 13. APPROVE WARRANTS, ELECTRONIC FUNDS TRANSFERS AND WIRES FOR THE PERIOD AUGUST 8, 2016 THROUGH AUGUST 26, 2016. Prepared by: Matt Burton, Director of Finance and Administrative Services Recommended Action: That the City Council approve the warrant register and wire transfers. END OF CONSENT CALENDAR September 12, 2016 Page 8 NEW BUSINESS 14. APPROVE CYPRESS COLLEGE SEWER FEE MEMORANDUM OF UNDERSTANDING. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council authorize the Mayor to sign the sewer fee Memorandum of Understanding between the City and Cypress College. 15. APPROVE PLANS AND SPECIFICATIONS FOR THE CERRITOS AVENUE BICYCLE CORRIDOR IMPROVEMENT PROGRAM, PROJECT 120. Prepared by: Doug Dancs, Director of Community Development Recommended Action: That the City Council approve plans and specifications for the Cerritos Avenue Bicycle Corridor Improvement Program, Project 120. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Board requests separate action on a specific item. 16. CONSIDERATION OF AWARD OF CONTRACT FOR PURCHASE OF RECREATION MANAGEMENT SOFTWARE FOR ONLINE REGISTRATION AND SERVICING. Prepared by: June Liu, Director of Recreation and Community Services Recommended Action: That the City Council, acting as the ex- officio governing Board of Directors for the Cypress Recreation and Park District, award a contract with Cirilian, Inc. dba Rec1 for recreation management software to facilitate online registration and servicing. ITEMS FROM CITY COUNCIL MEMBERS 17. CONSIDERATION OF FEE AND COST REIMBURSEMENT WAIVER FOR LEXINGTON JUNIOR HIGH SCHOOL FITATHON FUNDRAISER. Prepared by: Mayor Mariellen Yarc and Council Member Rob Johnson Recommended Action: That the City Council waive fees and cost reimbursement requirements for Lexington Junior High School FitaThon Fundraiser. September 12, 2016 Page 9 ORAL COMMUNICATIONS The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council. Although individual Council Members may provide brief responses to the oral communications, the City Council may not discuss or take action on off - Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS • Reports on Committee Assignments • Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, September 26, 2016, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 8th day of September, 2016. Denise Basham, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229 -6683. NOTIFICATION BY NOON ON FRIDAY, SEPTEMBER 9, 2016 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.