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Agenda 2016-09-26www.ci.cypress.ca.us r AGENDA REGULAR MEETING CYPRESS CITY COUNCIL September 26, 2016 6:00 P.M. Council Chambers 5275 Orange Avenue Cypress, California CALL TO ORDER 6:00 P.M. Executive Board Room ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Marielien Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off - Agenda items. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1) Victor Ramos v. City of Cypress, et al. Case No. SACV15 -470 CJC (JCGx) U.S. District Court Central District September 26, 2016 1 Page 2 CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: Peter Grant and Matt Burton Employee Groups: Executive Management Mid - Management Non - Represented Cypress Police Management Association Cypress Police Officers' Association PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Manager RECONVENE 7:00 P.M. Council Chambers ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Mariellen Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat PLEDGE OF ALLEGIANCE INVOCATION Mount Calvary Lutheran Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager /City Attorney PRESENTATIONS 1. Recognition of Cypress Veterans: • George Morse • Robert Shiroishi • Robert Wallace • Peter Yurenko 2. Recognition of Cypress High School, Oxford Academy and Lexington Junior High School on Receiving California PBIS Coalition System of Recognition 3. Presentation of Fire Prevention Week Proclamation September 26, 2016 1 Page 3 4. Presentation of Video Streaming and Paperless Agenda System ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 1. Approve Minutes - Meeting of September 12, 2016 Prepared by: Denise Basham, City Clerk Recommendation: Approve as submitted. 2. Motion to Introduce and /or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Proclaim the Week of October 9 - 16, 2016 as "Fire Prevention Week" Prepared by: Denise Basham, City Clerk Recommendation: Proclaim the week of October 9 - 16, 2016 as "Fire Prevention Week." 4. Award Contracts for the Arterial Street Rehabilitation, Project 131 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Award a contract in the amount of $521,105.10 to R.J. Noble Company for the Arterial Street Rehabilitation, Project 131, and authorize a contingency of $78,200; and 2. Approve a Task Order for Construction Inspection Services to Vali Cooper and Associates, Inc., for $51,561, and authorize a contingency of $7,700. September 26, 2016 1 Page 4 5. Approve Continuing Appropriations, Revenues and Transfers from Fiscal Year 2015 -16 to Fiscal Year 2016 -17 Prepared by: Matt Burton, Director of Finance & Administrative Services Recommendation: 1. Authorize the appropriation of $3,831,727 in Fiscal Year 2016 -17 for the carryover of items from Fiscal Year 2015 -16 as detailed in Attachment A. 2. Authorize the appropriation of $11,386,238 in Fiscal Year 2016 -17 for the carryover of items encumbered at June 30, 2016 as detailed in Attachment B. 3. Authorize the continuation of operating transfers totaling $612,162 and estimated grant revenue totaling $1,323,246 from Fiscal Year 2015 -16 to Fiscal Year 2016 -17 as detailed in Attachment C to support carryover appropriations. 6. Approve Supplemental Appropriations and Estimated Revenues for Fiscal Year 2015 -16 Prepared by: Matt Burton, Director of Finance & Administrative Services Recommendation: Approve supplemental appropriations of $636,900 and increase estimated revenues by $424,700 for Fiscal Year 2015 -16 as detailed in Attachment A. 7. Approve Cypress Recreation and Park District Continuing Appropriations and Transfers from Fiscal Year 2015 -16 to Fiscal Year 2016 -17 Prepared by: Matt Burton, Director of Finance & Administrative Services Recommendation: 1. Authorize the appropriation of $149,038 in Fiscal Year 2016 -17 for items encumbered at June 30, 2016, as detailed in Attachment A. 2. Authorize the appropriation of $552,750 in Fiscal Year 2016 -17 for the carryover of continuing appropriations, as detailed in Attachment A. 3. Authorize the continuation of operating transfers of $597,680 from the Park Development Fund (Fund 213) to the Cypress Recreation and Park District General Fund (Fund 212) in Fiscal Year 2016 -17 to support carryover appropriations. 8. Investment Report for the Month Ended August 31, 2016 Prepared by: Matt Burton, Director of Finance & Administrative Services Recommendation: Receive and file the attached report. September 26, 2016 1 Page 5 9. Register of Warrants, Electronic Funds Transfers and Wires Issued for the Period of August 29, 2016 through September 9, 2016 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of August 29, 2016 through September 9, 2016: • Warrants 39880 through 39999 • Electronic Funds Transfers 1904 through 2039 • Payroll Wire W1314 NEW BUSINESS 10. Approve Plans and Specifications for Mackay Park, Project 166 Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve plans and specifications for Mackay Park, Project 166. 11. Adopt Resolutions Establishing Salary and Benefits for Confidential Positions, Mid - Management Positions and Executive Management Positions Prepared by: Matt Burton, Director of Finance & Administrative Services Recommendation: 1) Adopt a Resolution establishing salary ranges for Executive Management positions; 2) Adopt a Resolution establishing salary ranges for Mid - Management positions; 3) Adopt a Resolution establishing salary ranges and benefits for Confidential positions; and 4) Adopt a Resolution amending benefits for Management Employees. 12. Strategic Plan Six -Month Objectives Update Prepared by: Peter Grant, City Manager Recommendation: Receive and file the Six -Month Strategic Objectives update. 13. Cypress Town Center and Commons Initiative Reimbursement Agreement Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve the Cypress Town Center and Commons Initiative Reimbursement Agreement. September 26, 2016 1 Page 6 14. Consideration of Los Alamitos Race Course's Request for a Restrictive Covenant Agreement for Cypress Town Center and Commons Specific Plan Prepared by: Doug Dancs, Director of Community Development Recommendation: Consideration of Los Alamitos Race Course's Request for a Restrictive Covenant Agreement for Cypress Town Center and Commons Specific Plan. ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. COUNCIL MEMBER REPORTS AND REMARKS CITY MANAGER REMARKS ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, October 10, 2016, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 22nd day of September, 2016. Denise Basham, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229 -6683 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.