Loading...
HomeMy WebLinkAbout2016-09-12225 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD September 12, 2016 A regular meeting of the Cypress City Council was called to order at 6:00 p.m. by Mayor Yarc in the Executive Board Room, 5275 Orange Avenue, Cypress, California. Members present: Mayor Mariellen Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Assistant Director of Finance and Administrative Services Donna Mullally Human Resources Manager Cathy Thompson ORAL COMMUNICATIONS: None. CLOSED SESSION: The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Labor Negotiator, pursuant to Government Code Section 54957.6, Agency Negotiators: Peter Grant and Matt Burton, Employee Groups: Executive Management, Mid - Management, Non - Represented, Cypress Police Officers' Association. The City Attorney reported that the City Council would be meeting in Closed Session regarding Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title: City Manager. At 6:01 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:03 p.m. by Mayor Yarc. Members present: Mayor Mariellen Yarc Mayor Pro Tem Paulo Morales Council Member Stacy Berry Council Member Rob Johnson Council Member Jon Peat Staff present: City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Chief of Police Rodney Cox Director of Community Development Doug Dancs Director of Recreation and Community Services June Liu City Engineer Kamran Dadbeh City Planner Doug Hawkins Public Works Superintendent Kirk Streets Water Quality Manager Gonzalo Vazquez CITY COUNCIL MINUTES Management Analyst Anna Sanchez Associate Planner Kori Sanders Senior Management Analyst Alisha Farnell City Clerk Denise Basham SEPTEMBER 12, 2016 226 PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Johnson. INVOCATION: The invocation was given by Pastor Brian Kammer, West Cypress Church. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Labor Negotiator, pursuant to Government Code Section 54957.6, Agency Negotiators: Peter Grant and Matt Burton, Employee Groups: Executive Management, Mid - Management, Non - Represented, Cypress Police Officers' Association. He stated that no reportable action was taken. The City Attorney reported that the City Council met in Closed Session regarding Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title: City Manager. He stated that this item would be continued to the end of the regular City Council meeting. No other action was taken in Closed Session, nor was any solicited. PRESENTATIONS: The Chief of Police introduced Police Officer Nicolas Pamplona. Mayor Yarc presented a Proclamation for World Alzheimer's Awareness Month to Gincy Heins, Alzheimer's Orange County. Mayor Yarc presented a Certificate of Special Recognition to Fire Explorer Zachary Wesson in recognition of being the O.C. Fire Authority Greg Hennessey Memorial Award Recipient. Representatives of the Anaheim Union High School District Student Service Foundation made a presentation regarding its board and services. ORAL COMMUNICATIONS: LIMITED TO ONE -HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor Yarc asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Amber Houston, Marianne Stewart, and Robyn Parratto, Lexington Junior High School, spoke regarding their upcoming Fun Run fundraiser. Clyde Schechter, Cypress, spoke regarding Agenda Items No. 2 and 5. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). Item No. 1: APPROVE THE EXPANSION OF AN EXISTING COSTCO GAS STATION LOCATED AT 10901 WALKER STREET — AMENDMENT TO CONDITIONAL USE PERMIT NO. 2003 -11. The Associate Planner provided background information on this item. Council Member Peat asked about the closure of the north parking lot. 2 CITY COUNCIL MINUTES SEPTEMBER 12, 2016 The Associate Planner indicated that Costco Way is currently barricaded to prevent conflicts between the vehicle gas lines, and that the street marking would be re- marked to direct traffic to the west. The public hearing was opened. The applicant, Julie Anderson, Barghausen Consulting Engineers, stated that they accept all of the conditions of approval. Council Member Johnson asked if security cameras would be installed in order to accommodate the gas pump expansion. Ms. Anderson responded that security cameras are on each gas pump. Council Member Johnson asked if there are parking lot security cameras. Ms. Anderson responded in the affirmative. Mayor Yarc asked if there was anyone who wished to speak on this item. The public hearing was closed. Council Member Berry spoke in favor of this item. Council Member Johnson spoke in favor of this item. It was moved by Mayor Pro Tem Morales and seconded by Council Member Johnson, that the City Council adopt the Resolution by title only, approving Amendment to Conditional Use Permit No. 2003 -11, subject to the conditions in Exhibit "A" of the Resolution. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 6585 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING AMENDMENT TO CONDITIONAL USE PERMIT NO. 2003 -11 — WITH CONDITIONS Item No. 2: AN ORDINANCE EXTENDING THE MORATORIUM ON NEW RESIDENTIAL USES IN THE OFFICE PROFESSIONAL, COMMERCIAL NEIGHBORHOOD, COMMERCIAL GENERAL, AND COMMERCIAL HEAVY ZONES The City Planner provided background information on this item. The public hearing was opened. Mayor Yarc asked if there was anyone who wished to speak on this item. George Pardon, Cypress, spoke in favor of this item. The public hearing was closed. It was moved by Council Member Johnson and seconded by Council Member Peat, that the City Council: 1) Conduct a public hearing to consider the extension of the Ordinance; and 2) Waive further reading and adopt, by a four -fifths (4/5) vote of the City Council, the Ordinance by title only, which extends for an additional one year, Ordinance No. 1151 establishing a moratorium on the approval of any projects proposing residential development in commercial zones. 3 227 CITY COUNCIL MINUTES SEPTEMBER 12, 2016 228 The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ORDINANCE NO. 1156 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, EXTENDING BY ONE YEAR THE MORATORIUM ESTABLISHED BY ORDINANCE NO. 1151, PROHIBITING THE PERMITTING OF RESIDENTIAL USES IN ANY COMMERCIAL ZONES WITHIN THE CITY AS SUCH ZONES ARE DEFINED IN SECTION 2.06.030, OF ARTICLE 2 OF APPENDIX I OF THE CYPRESS MUNICIPAL CODE CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Mayor Pro Tem Morales stated that Agenda Item No. 13, the Warrant Register, includes warrant no. 39795 for $441.53 for reimbursements he receives as a retired employee of the City of Cypress. He indicated that in voting for any motion to approve the Warrant Register, he would not be voting on warrant no. 39795 for the reason disclosed. It was moved by Council Member Johnson and seconded by Council Member Peat, to approve Consent Calendar Items No. 3 through 13. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 3: APPROVE MINUTES. Recommendation: That the City Council approve the Minutes of the Meeting of August 22, 2016, as submitted. Item No. 4: MOTION TO INTRODUCE AND /OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 5: SECOND READING OF A ZONING ORDINANCE AMENDMENT REGARDING RESIDENTIAL USES IN COMMERCIAL ZONES. Recommendation: That the City Council adopt the Ordinance by title only, approving Zoning Ordinance Amendment No. 3072. ORDINANCE NO. 1157 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING SECTION 2.060.030, TABLE 2 -6, OF THE CYPRESS ZONING ORDINANCE Item No. 6: PROCLAIM THE MONTH OF SEPTEMBER 2016 AS "WORLD ALZHEIMER'S AWARENESS MONTH." Recommendation: That the City Council proclaim the month of September 2016 as "World Alzheimer's Awareness Month." 4 CITY COUNCIL MINUTES SEPTEMBER 12, 2016 Item No. 7: ADOPT RESOLUTIONS TO REVISE CONFLICT OF INTEREST CODES FOR THE CITY OF CYPRESS AND CYPRESS RECREATION AND PARK DISTRICT. Recommendation: That the City Council, and acting as the ex- officio governing Board of Directors of the Cypress Recreation and Park District, adopt the Resolutions by title only, adopting Conflict of Interest Codes for the City of Cypress and Cypress Recreation and Park District, which supersede all prior Conflict of Interest Codes and amendments previously adopted. RESOLUTION NO. 6586 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS ADOPTING A CONFLICT OF INTEREST CODE WHICH SUPERSEDES ALL PRIOR CONFLICT OF INTEREST CODES AND AMENDMENTS PREVIOUSLY ADOPTED RESOLUTION NO. 6587 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, EX- OFFICIO GOVERNING BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS, ADOPTING A CONFLICT OF INTEREST CODE WHICH SUPERSEDES ALL PRIOR CONFLICT OF INTEREST CODES AND AMENDMENTS PREVIOUSLY ADOPTED Item No. 8: DESIGNATION OF VOTING ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE. Recommendation: That the City Council designate Council Members Berry and Peat to serve as the voting alternates for the League of California Cities Annual Conference. Item No. 9: ACCEPTANCE OF THE TRAFFIC SIGNAL LEFT TURN MODIFICATIONS ON BALL ROAD AT DENNI STREET AND MOODY STREET AT BALL ROAD, PROJECT 146. Recommendation: That the City Council accept the Traffic Signal Left Turn Modifications on Ball Road at Denni Street and Moody Street at Ball Road, Project 146, and approve the final retention payment of $4,032.98 to California Professional Engineering, Inc. Item No. 10: APPROVE FINAL TRACT MAP NO. 17917 FOR 5300 AND 5400 ORANGE AVENUE. Recommendation: That the City Council approve Final Tract Map No. 17917 and authorize the City Clerk to sign the record map. Item No. 11: APPROVE THE PURCHASE OF POLICE DEPARTMENT REPLACEMENT VEHICLES. Recommendation: That the City Council purchase six vehicles from Wondries Fleet Group via National Auto Fleet Group for $195,420. Item No. 12: APPROVE PLANS AND SPECIFICATIONS AND AWARD CONTRACTS FOR SEWER REHABILITATION PROJECT AT VARIOUS LOCATIONS, PROJECT 150. Recommendation: That the City Council: 1) Approve Plans and Specifications for the Sewer Rehabilitation Project at Various Locations, Project 150; and 2) Award a contract in the amount of $496,100 to Sancon Technologies, Inc. for the sewer rehabilitation at various locations, and authorize a contingency of $74,420; and 3) Approve a Task Order for Construction Inspection Services to Vali Cooper and Associates, Inc., for $50,121, and authorize a contingency of $7,520. 5 229 CITY COUNCIL MINUTES SEPTEMBER 12, 2016 Item No. 13: APPROVE WARRANTS, ELECTRONIC FUNDS TRANSFERS AND WIRES FOR THE PERIOD AUGUST 8, 2016 THROUGH AUGUST 26, 2016. Recommendation: That the City Council approve the warrant register and wire transfers. END OF CONSENT CALENDAR NEW BUSINESS: Item No. 14: APPROVE CYPRESS COLLEGE SEWER FEE MEMORANDUM OF UNDERSTANDING. The Director of Community Development provided background information on this item. Council Member Peat asked how the term periodic would be defined, as stated in Operative Provisions, Item Number 7 of the Memorandum of Understanding (MOU). The Director of Community Development responded that periodic water usage updates would be provided by Golden State Water Company over an annual basis, and that reconciliation could be done with an actual electronic meter reading. Council Member Peat suggested that the word periodic be a more specific timeframe. The Director of Community Development stated that the verbiage could be changed internally. Council Member Johnson asked about the decrease of up to $100,000 in annual sewer revenues for capital improvements. The Director of Community Development stated that that figure is an error, and clarified that the estimated cost savings would be approximately $45,000 annually. Council Member Johnson asked what the cost savings represents. The Director of Community Development replied that the cost savings represents 2.25 percent of the total revenue. Council Member Berry asked if the City's ability to maintain and /or upgrade sewer projects would be affected. The Director of Community Development responded no. Mayor Yarc clarified that the MOU would save Cypress College approximately $45,000 annually. The Director of Community Development responded in the affirmative. It was moved by Council Member Johnson and seconded by Council Member Berry, that the City Council authorize the Mayor to sign the sewer fee Memorandum of Understanding between the City and Cypress College. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 15: APPROVE PLANS AND SPECIFICATIONS FOR THE CERRITOS AVENUE BICYCLE CORRIDOR IMPROVEMENT PROGRAM, PROJECT 120. The Director of Community Development provided background information on this item. Council Member Johnson asked if any bike lanes would be eliminated. 6 230 CITY COUNCIL MINUTES SEPTEMBER 12, 2016 The Director of Community Development responded that no lanes would be eliminated and that the striping would be altered. Council Member Johnson asked if bicyclists would continue to ride on the sidewalks. The Director of Community Development replied that it is hoped that bicyclists would ride on the off road trail. Mayor Yarc asked if it would be similar to the Ball Road bike lane. The Director of Community Development responded in the affirmative, and clarified that there would be an additional pathway. Mayor Yarc asked about the end of the pathway. The Director of Community Development indicated that the end of the pathway would transition onto the road. Mayor Yarc asked about future plans to extend the pathway to Bloomfield Avenue. The Director of Community Development stated that funding could be sought and that the pathway experiences a lot of bicycle traffic. It was moved by Council Member Peat and seconded by Council Member Johnson, that the City Council approve plans and specifications for the Cerritos Avenue Bicycle Corridor Improvement Program, Project 120. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex- Officio Governing Board of Directors. Item No. 16: CONSIDERATION OF AWARD OF CONTRACT FOR PURCHASE OF RECREATION MANAGEMENT SOFTWARE FOR ONLINE REGISTRATION AND SERVICING. The Director of Recreation and Community Services provided background information on this item. Council Member Berry asked about the self - service computer to be located in the Cypress Community Center lobby. The Director of Recreation and Community Services responded that the self - service computer would be available to the general public for inquiries and class registrations. Council Member Berry asked if the new system will work with the City's credit card system. The Director of Recreation and Community Services responded that the Community Center would establish a credit card gateway with CMS. Council Member Berry asked if there would be an additional residential charge for credit card payments. The Director of Recreation and Community Services replied that users would be charged a 2.5 percent credit card processing fee for credit card purchases. Council Member Peat asked about a contingency plan should the system not go live by the scheduled date. 7 231 CITY COUNCIL MINUTES SEPTEMBER 12, 2016 232 The Director of Recreation and Community Services indicated that a contingency plan would include paralleling the current system with the new system. It was moved by Council Member Peat and seconded by Mayor Pro Tem Morales, that the City Council, acting as the ex- officio governing Board of Directors for the Cypress Recreation and Park District, award a contract with Cirilian, Inc. dba Rec1 for recreation management software to facilitate online registration and servicing. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ITEMS FROM CITY COUNCIL MEMBERS: Item No. 17: CONSIDERATION OF FEE AND COST REIMBURSEMENT WAIVER FOR LEXINGTON JUNIOR HIGH SCHOOL FITATHON FUNDRAISER. Council Member Johnson provided background information on this item. Council Member Johnson asked the Police Department about the event hours and requested resources. The Chief of Police indicated that the police department would work with Lexington Junior High School to provide the proper resources. Council Member Berry spoke in support of the event. It was moved by Council Member Peat and seconded by Council Member Johnson, that the City Council waive fees and cost reimbursement requirements for Lexington Junior High School FitaThon Fundraiser. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Berry, Johnson, Peat, Morales and Yarc NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ORAL COMMUNICATIONS: For Matters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor Yarc requested reports from the Council Members on their respective committee assignments. Council Member Johnson: Attended the Cypress Chamber of Commerce planning conference. Attended an O.C. Fire Authority Board meeting. Attended a Cypress College Americana Awards Nomination Committee meeting. Attended California Chrome Day at the Los Alamitos Race Course. Attended the Day of Remembrance at Fire Station No. 17. Attended the Cypress College Rededication ceremony. Council Member Berry: Attended a Woman's Conference planning meeting. Attended an OCCOG meeting. Attended a Korean War Veteran luncheon. Attended a fundraiser breakfast at Lexington Junior High School. Attended a SCAG Community Education Housing and Development meeting. Attended a SCAG Regional Council meeting. Attended a Woman's Club of Cypress General Membership meeting. Attended a history lecture at 8 CITY COUNCIL MINUTES SEPTEMBER 12, 2016 the Cypress Senior Citizens Center. Attended the Cypress College Rededication ceremony. Mayor Pro Tem Morales: Attended the Cypress Employee barbecue. Attended a Korean War Veteran luncheon. Attended the Day of Remembrance at the O.C. Fire Authority headquarters. Attended the Cypress College Rededication ceremony. Attended the Buena Park Police Officers' Association Memorial ceremony. Council Member Peat: Attended a Korean War Veteran luncheon. Attended a Veteran Recognition Committee meeting. Attended California Chrome Day at the Los Alamitos Race Course. Mayor Yarc: Attended the Cypress Employee barbecue. Attended an O.C. Sanitation District Board meeting. Attended a Cypress College Foundation Board meeting. Attended the Naval Weapons Station Change of Command ceremony. Attended the Cypress Chamber of Commerce planning conference. Attended a Woman's Club of Cypress meeting. Attended an O.C. Sanitation District Operations Committee meeting. Attended a retirement ceremony at the Joint Forces Training Base. Attended California Chrome Day at the Los Alamitos Race Course. Attended the Cypress College Rededication ceremony. ITEMS FROM CITY MANAGER: None. CLOSED SESSION: The City Attorney reported that the City Council would be meeting in Closed Session regarding Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title: City Manager. At 8:18 p.m., the Mayor recessed the meeting. At 9:20 p.m., the Mayor reconvened the meeting. The City Attorney reported that no reportable action was taken. ADJOURNMENT: Mayor Yarc adjourned the meeting at 9:20 p.m. to Monday, September 26, 2016, beginning at 5:30 p.m. in the Executive Board Room. ATTEST: CITY CLERK OF THE CITY OF CYPRESS 9 MA OR OF THE CITY F CYPRESS 233